General College Policies

An individual may contact the Bureau for Private Postsecondary Education for review of a complaint. The bureau may be contacted at 2355 Capitol Oaks Drive, Suite 400, Sacramento, CA 95833 or online at www.bppe.ca.gov or by telephone: 916-431-6924 or by fax 916-263-1897.

Alcohol and Drug Policy

In light of Pitzer’s distinct educational objective that students develop “concern with the social consequences and ethical implications of knowledge and action,” the College has put in place an alcohol and drug policy grounded in the individual and collective responsibility of each member of the Pitzer community. It is the College’s intent that, “through examining the social consequences and ethical implications of the issues they explore, students learn to evaluate the effects of individual actions and social policies and take responsibility for making the world we live in a better place.” This policy seeks to apply this philosophy to the social life of our own community.

As an institution of higher education, Pitzer College seeks to promote responsible decision- making on the part of all members of the College community, especially in choices which affect their own health and safety and that of others. The irresponsible use and abuse of alcohol, drugs, and tobacco can result in serious health damage, such as liver disease, respiratory problems and brain damage. Misuse can lead to socially and morally unacceptable behavior such as driving under the influence, sexual violence and violation, impaired judgment with regard to safer sex practices, vandalism and property damage. Such behavior, in addition to being destructive to individuals, is destructive of the community environment that is a key element of Pitzer College.

Students are encouraged to take advantage of alcohol and drug education opportunities made available through college resources such as regular alcohol awareness workshops offered to Pitzer students through Health Education Outreach. Additional resources are available for individual needs. Among those who have been trained and are prepared to provide information support and referral are Resident Assistants, Residence Directors, Deans, and. Students may also wish to consult faculty advisers or the Office of the Chaplains. Monsour Counseling Center can arrange for professional assessment of substance use and abuse and can provide referral for professional treatment. Students are urged to utilize the full range of services and resources that are thus made available to them.

In adopting and implementing its alcohol and drug policy, Pitzer College is complying with Public Law 101-226, the Drug Free Schools and Communities Act, which requires the College to have a program to prevent the unlawful possession, use, or distribution of illicit drugs and alcohol on its property or as part of any of its activities.

Pitzer College complies with Federal law regarding the use and possession of marijuana; therefore, marijuana use on campus is prohibited even if the student or their guest’s use meets the qualifications of the California Compassionate Use Act. Documentation of medically prescribed marijuana will not exempt a student or their guest from complying with the College’s Drug Policy.

In addition, there are liability issues for both students and the College. Pitzer College community members, regardless of status, are subject to local, state and federal laws, as well as applicable campus policies, and in light of our educational objectives, are to exercise personal and collective responsibility in regard to these laws and campus policies. Faculty adherence is a matter for the Dean of Faculty. Staff adherence is a matter for the Director of Personnel. Student adherence is the responsibility of the Dean of Students. The following College regulations on alcohol and drug use apply to students.

The College will, whenever possible, seek to use educational and rehabilitative methods to deal with problems related to drug and alcohol consumption. However, where offenses warrant, the College will not hesitate to use all sanctions available, including expulsion from the College. The range of sanctions is listed under the Code of Student Conduct.

1. Regulations Regarding Alcoholic Beverages

The illegal consumption of alcohol and drugs is not permitted at Pitzer College, or at College sponsored off-campus activities, and is subject to administrative or judicial response. Furthermore, the College strongly discourages the irresponsible consumption of alcohol at the College and at College sponsored off- campus activities. The consumption of alcohol by students over 21 years of age is allowed at approved registered events and in the privacy of their own room, provided their behavior does not disturb others. The following are the Colleges alcohol policies:

1. Alcohol possession in residence halls is permitted only by students of legal age (21). Alcohol may be consumed only by legal-age students in students’ rooms, or with the exception of special events, registered with the Dean of Students or their designee. Consumption of alcohol should not infringe on the rights of other students.
2. Students of legal age may not give or sell alcohol to students under the legal age to transport, possess or consume. Students under the legal age may not transport, possess, consume or purchase alcohol in any area of the residence halls.
3. Students under the legal age may not possess any empty alcoholic beverage containers in their residence hall rooms. The only exception is when a roommate is of legal age and owns the container.
4. Alcohol containers should not be displayed in areas visible to the public and are subject to disposal if observed.
5. Students may not possess or transport open containers of alcoholic beverages in public areas.
6. Students may not consume alcoholic beverages in public areas including, but not limited to: administrative and academic buildings, residence hall common areas including lobbies, living rooms, special purpose rooms, corridors, basements, stairwells, laundry and vending machine areas; and outdoor areas including sun decks, courtyards, parking lots, etc.
7. Large quantities of alcohol are prohibited at unregistered events, in private rooms and in residence halls (e.g. kegs, pony kegs, beer balls, etc.). Such quantities of alcohol and dispensing devices will be confiscated and will not be returned.
8. The 5-College Dry Week policy is in effect at the beginning of the Fall semester once early arrivals come to campus, throughout Orientation and the first week of classes. Being “dry” means alcohol may not be consumed or served on campus.
9. Games that are centered on alcohol, focus on drinking large quantities of alcohol or promote irresponsible drinking are prohibited. Any devices or paraphernalia which aid in these games will be confiscated and will not be returned. These devices include but are not limited to beer pong or “Beirut” tables and cups and beer bongs or funnels.
10. Disorderly behavior related to alcohol use. Hosts, sponsoring individuals and/or organizations are responsible and accountable for such behavior.
11. Any advertising for events, which indicates or implies that alcohol is to be served or sold. The College requires the prior approval of all advertising for events by the Dean of Students or her/his designee.
12. The use of student activity funds to purchase alcoholic beverages.
13. Tampering or altering student ID’s or using false ID.

2. Regulations Regarding Drugs The following are prohibited:
   1. The possession, use, cultivation, sale, or transfer of illicit drugs. Such drugs will be confiscated and may be destroyed.
   2. The selling or transfer of prescription drugs.
   3. The possession of drug paraphernalia, including pipes, needles or other contrivances used in the consumption of illicit drugs. Such paraphernalia will be confiscated and may be destroyed.
   4. Disorderly behavior related to drug use. Individuals will be held accountable for such behavior.
3. Registration of Special Events

See Event Registration and Hosting Guidelines - Alcohol for the alcohol policy for registered events through the Office of Student Affairs.

Communication Protocol for Bias Related Incidents

Statement of Purpose

This Communications Protocol, which has been adopted by each of the members of The Claremont Colleges, is intended to provide a framework for intercollegiate responses to bias related incidents. Bias related incidents are expressions of hostility against another person (or group) because of that person’s (or group’s) race, color, religion, ancestry, age, national origin, disability, gender or sexual orientation, or because the perpetrator perceives that the other person (or group) has one or more of those characteristics. As used in this Protocol, the term “bias related incident” is limited to conduct that violates one or more of The Claremont Colleges’ disciplinary codes and which is not protected by the First Amendment of the United States Constitution or by analogous provisions of state law. A hate crime is an especially severe form of bias related incident and such crimes fall far beyond the bounds of constitutional protection. However, the category of bias related incidents extends beyond hate crimes and other actions that would constitute criminal offenses under relevant penal codes.

In the event that a bias related incident occurs on one of the campuses and/or on The Claremont Colleges (TCC) premises, this Protocol shall govern communication among The Claremont Colleges’ chief student-affairs and administrative officers.

Top

California Law Regarding Hate Crimes

California law prohibits hate crimes. Section 422.6 of the California Penal Code defines a hate crime as follows:

1. “Hate crime” means a criminal act committed, in whole or in part, because of one or more of the following actual or perceived characteristics of the victim:

1. Disability.
2. Gender.
3. Nationality.
4. Race or ethnicity.
5. Religion.
6. Sexual orientation.
7. Association with a person or group with one or more of these actual or perceived characteristics.

2. “Hate crime” includes, but is not limited to, a violation of Penal Code Section 422.6. California Penal Code A7 422.6 provides the following:

1. No person, whether or not acting under color of law, shall by force or threat of force, willfully injure, intimidate, interfere with, oppress, or threaten any other person in the free exercise or enjoyment of any right or privilege secured to him or her by the Constitution or laws of this state or by the Constitution or laws of the United States in whole or in part because of one or more of the actual or perceived characteristics of the victim listed in subdivision (a) of Section 422.55.
2. No person, whether or not acting under color of law, shall knowingly deface, damage, or destroy the real or personal property of any other person for the purpose of intimidating or interfering with the free exercise or enjoyment of any right or privilege secured to the other person by the Constitution or laws of this state or by the Constitution or laws of the United States, in whole or in part because of one or more of the actual or perceived characteristics of the victim listed in subdivision (a) of Section 422.55.
3. Any person convicted of violating subdivision (a) or (b) shall be punished by imprisonment in a county jail not to exceed one year, or by a fine not to exceed five thousand dollars ($5,000), or by both the above imprisonment and fine, and the court shall order the defendant to perform a minimum of community service, not to exceed 400 hours, to be performed over a period not to exceed 350 days, during a time other than his or her hours of employment or school attendance. However, no person may be convicted of violating subdivision (a) based upon speech alone, except upon a showing that the speech itself threatened violence against a specific person or group of persons and that the defendant had the apparent ability to carry out the threat.
4. Conduct that violates this and any other provision of law, including, but not limited to, an offense described in Article 4.5 (commencing with Section 11410) of Chapter 3 of Title 1 of Part 4, may be charged under all applicable provisions. However, an act or omission punishable in different ways by this section and other provisions of law shall not be punished under more than one provision, and the penalty to be imposed shall be determined as set forth in Section 654.

Top

Procedure for Responding to Bias Related Incidents

1. Any person, including faculty, staff, students and visitors to the colleges, observing an incident or evidence of possible bias incident and/or hate crime shall notify college staff and/or Campus Safety before taking any action (such as disposing or removing evidence, altering scene, etc.).
2. College staff and/or Campus Safety shall follow protocol of college where the incident occurred and with student(s) immediately involved in notifying appropriate on-call staff.
3. Campus Safety and the on-call dean(s) will consult on bias related incidents that may rise to the level of a crime. If either suspects that a crime may have been committed, Campus Safety shall notify Claremont Police Department.
4. Campus Safety and/or College personnel shall document the incident or evidence by appropriate means, e.g.: photograph(s), incident reports, statements from witnesses, etc.
5. The Dean of Students shall preserve the evidence or copies of same. In incidents of a criminal nature, or where otherwise deemed appropriate, Campus Safety shall also maintain records of the incident.
6. Communication among the colleges will pass from the Chief Student Affairs Officer or the Chief Administrative Officer of the institution where the incident occurred to the Chief Student Affairs Officers on other campuses and Chief Administrative Officer at TCC.

In the event that the Chief Student Affairs or Administrative Officer is unavailable, she or he will have designated a second in command to whom the communication will be directed. The second in command is then responsible for both implementing the below protocol and informing the Chief Student Affairs or Administrative Officer as quickly as possible.

The communication between offices should:

• Provide a brief description of the incident;
• List any information about initial steps that have been taken to address the incident;
• Provide instructions about how to report information about the incident; and
• Conclude with a standard paragraph on steps community members should take in the event they see a bias related incident.

7. Each school and TCC shall create and/or follow an established internal policy to communicate information regarding the incident. A campus might choose to include one or more of the following:

1. Notification procedures for personnel responsible for the handling the incident are in place, including communications officers Email/and or Web dissemination of the notification to all faculty, staff and students;
2. Paper mail dissemination of the notification to all faculty, staff and students;
3. Posting of notices in locations on the campus in areas in which members of that campus are most likely to read them;
4. Utilizing RA’s, proctors, college councils or senates, and other student leaders in ways consistent with their position description and responsibilities;
5. Notifying any other appropriate college- specific body at that institution that may be charged with handling matters of this nature- Diversity Coordinating Committee at Scripps, IRT at Pomona, Emergency Operations Committee(s) (EOC) of college, etc.
6. Utilizing informational sessions for community members to receive information in person, ask questions and generally discuss incident.

8. Each institution will insure that Residence Life staff members are instructed about response protocols for such incidents
9. Each institution will provide information to its community about reporting protocols.
10. TCC will insure that Campus Safety officers and dispatchers are instructed about response protocols for such incidents.
11. The chief student affairs and administrative officer will keep a log of incident communications originating from their institution. The log shall include a description of each incident and the institutional and/or police response to the incident. This log may be kept in the format appropriate to the campus culture (paper, web-based, etc.) The log will be made available to students, faculty and/or staff upon request.

This protocol was drafted and adopted by the Student Affairs Committee of The Claremont Colleges, PASA (Pan-African Student Association), Scripps College Wanawake Weusi, Hillel Student Board, Pitzer Black Student Union (BSU) in spring 2005.

This protocol was adopted by the Council of The Claremont Colleges on June 2, 2005.

Top

Computer Use Agreement

Use of your computer accounts and related services are a privilege. By accepting and using your Pitzer Network account, you have agreed to obey the rules and policies of the Pitzer Information Technology Department including the Appropriate Use Policy of the Claremont Colleges. Failure to follow these rules will result in the loss of this privilege.

• Users of Pitzer College computer resources are required to follow lab rules.
• Users will only use one computer at a time.
• Each user is assigned an individual account. Users will only use their own account.  Users will be expected to show some form of identification to verify their identity when acquiring their account.
• The user is responsible for choosing a password during their first session and for maintaining its security (users may choose to change their password periodically). By policy students are required to change their password regularly in accordance with password expiration policy.
• The computer accounts of other users are private. Any person(s) copying from another user’s files without their permission may lose their network & computer privileges.
• Users misrepresenting themselves while using any of Pitzer’s computer resources will not be tolerated. This refers specially to sending email messages using a falsified name or someone else’s account.
• Unauthorized use of the computer network, including but not limited to attempting to break into other systems will not be tolerated. Disciplinary action will be taken.
• All changes to the content or configurations of any system or computer MUST first be cleared with either the System Manager or the Lab Supervisor. This includes adding and running any programs or software outside of the established supported software. (i.e. games).
• Users of the system are subject to federal, state and local laws.
• Violation of copyright laws will not be tolerated. Illegal downloading of music, video’s, software or other copyrighted material is not allowed, and all such files will be removed. Network access can be revoked.
• Users should follow any reasonable instructions given by the consultant on duty. Any complaints regarding a user should be forwarded in writing or via email to the Lab Supervisor.
• Users are not permitted to let friends and/or relatives use their accounts. Anyone violating this is subject to having his or her privileges revoked. Limited guest accounts can be requested and will be provided at the discretion of the Lab Supervisor.
• Use of any Pitzer College technology resource for commercial purposes is strictly prohibited.
• Computer resources may not be used to engage in abuse of other users, such as sending abusive or obscene messages within or beyond Pitzer via the network.
• Users are responsible for their own data. All files should be saved to a removable storage device or to the user’s networked home directory. All files stored locally on lab computers will be removed as computers are cleaned on a regular basis.
• Abusive or improper use of computer resources is not allowed. This includes, but is not limited to, misuse of system operator privileges, tampering with equipment, unauthorized attempts at repairing equipment and unauthorized removal of equipment or components.

The priority protocol for use of lab computers is:

• Any faculty or staff member of Pitzer College who has reserved time for teaching a class in the lab.
• Any Information Technology staff member doing work related to their position.
• Any student of Pitzer College who are engaged in “academic activities.”
• Any faculty or staff members of Pitzer College performing non-teaching work for the college.
• Any student, faculty, or staff member of any of the other Claremont Colleges who has his or her own valid account.

Note: “Academic activities” is defined as research, class use and class assignments.

The Claremont Colleges Policy Regarding Appropriate Use of Campus Computing and Network Resources

An overall guiding mission of The Claremont Colleges is education in an environment where the free exchange of ideas is encouraged and protected. The Claremont Colleges make available computing and network facilities (CNF) resources for use by the Colleges’ students, faculty and staff. These services are provided for educational purposes and to carry out the legitimate business of the Colleges. The Colleges and members of the college communities are expected to observe Federal, State and local laws that govern computer and telecommunications use, as well as the Colleges’ regulations and policies.

Computing and network facilities resources users are required to use these resources within the Colleges’ standards of conduct. Individuals with expert knowledge of information systems or who make extensive use of these facilities, or with a position of trust regarding these facilities will be held accountable to a higher standard.

Responsible, considerate and ethical behavior expected by the Colleges extends to use of computing and network facilities resources and networks throughout the world to which electronic access has been provided. These CNF resources include but are not limited to:

• Computers and associated peripheral devices;
• Campus video cable;
• Classroom presentation systems;
• Voice messaging equipment;
• Data networking equipment systems, including remote and wireless access;
• Computer software;
• Electronically stored institutional data and messages;
• All other similar resources owned, controlled and/or operated by the Colleges; and
• Services to maintain these resources.

Ownership: The Colleges retain absolute ownership rights of the CNF resources. Such resources are not owned by a department or by any individual. CNF resources leased, licensed, or purchased under research contracts or grants, are administered under the terms of this policy for as long as they remain within the lawful possession or control of the Colleges. CNF resources provided to on campus residences are also owned, operated and provided by the Colleges.

Access to Resource: Access to CNF resources is a privilege, which is allowed only to the Colleges’ authorized personnel and students. All users must understand and abide by the responsibilities that come with the privilege of use. Such responsibilities include, but are not limited to, the following:

1. You must understand and comply with all applicable federal, state and local laws.
2. You must not intentionally seek information about, browse, copy, or modify non-public files belonging to other people, whether at a Claremont College or elsewhere.
3. You are authorized to use only computer resources and information to which you have legitimately been granted access. Sharing your passwords with others is expressly forbidden. Any attempt to gain unauthorized access to any computer system, resource or information is expressly forbidden. If you encounter or observe a gap in system or network security, immediately report the gap to the manager of that system.
4. Each College’s Policy on Harassment applies as equally to electronic displays and communications as to the more traditional (e.g., oral and written) means of display and communication.
5. Messages, sentiments and declarations sent as electronic mail or postings must meet the same standards for distribution or display as physical (paper) documents would on college property.
6. Unsolicited mailings and unauthorized mass mailings from campus networks or computing resources (i.e., “spam”) are prohibited. Each campus may have specific policies regarding the use of existing group mailing lists (e.g., all- students or all- faculty). Contact your campus IT organization for details regarding these policies.
7. Spoofing, or attempts to spoof or falsify email, network or other information used to identify the source, destination or other information about a communication, data or information is prohibited.
8. You must not degrade computing or network performance in any way that could prevent others from meeting their educational or College business goals.
9. You must conform to laws and Colleges policies regarding protection of intellectual property, including laws and policies regarding copyright, patents and trademarks. When the content and distribution of an electronic communication would exceed fair use as defined by the Federal Copyright Act of 1976, users of campus computing or networking resources shall secure appropriate permission to distribute protected material in any form, including text, photographic images, audio, video, graphic illustrations, and computer software.
10. You must not use campus computing or networking resources, or personal computing resources accessed through campus network facilities to collect, store or distribute information or materials, or to participate in activities that are in violation of federal, state or local laws.
11. You must not use campus computing or networking resources, or personal computing resources accessed through campus network facilities to collect, store or distribute information or materials in violation of other Colleges policies or guidelines. These include, but are not limited to, policies and guidelines regarding intellectual property and sexual or other forms of harassment.
12. You must not create or willfully disseminate computer viruses. You must employ appropriate virus protection methods to avoid damaging CNF resources.
13. Use of CNF resources for advertising, selling and soliciting is prohibited without the prior written consent of the Colleges, and use of CNF resources for commercial purposes or for personal financial gain is prohibited. Faculty, students or staff who have questions about the legitimacy of a particular use should discuss it with the appropriate members of the IT staff on their home campus.
14. The disclosure of individually identifiable non-directory information to non-university personnel is protected by the Family Educational Rights and Privacy Act of 1974 (FERPA). The disclosure of financial or personnel records that are owned by the Colleges without permission or to unauthorized persons is not permitted and may be prosecuted under California Penal Code 502.
15. Willful or unauthorized misuse or disclosure of information owned by the Colleges will also constitute just cause for disciplinary action, including dismissal from school and/ or termination of employment regardless of whether criminal or civil penalties are imposed. It is also expected that any user will report suspected abuses of CNF resources. Failure to do so may subject the individual to loss of CNF access and/or the disciplinary action referred to above.

The respective Information Technology organization of one of The Claremont Colleges may immediately suspend service to an individual or computer found to be significantly degrading the usability of the network or other computer systems. Inappropriate use will be referred to the appropriate College authority to take action, which may result in dismissal from school and/or termination of employment.

Password/Security Codes: Individuals entrusted with or that inadvertently discover logins and passwords are expected to guard them responsibly. These passwords are not to be shared with others. The same policy applies to door codes for restricted-access rooms/areas. Those who need logins or door codes can make a formal request to the administrator of those codes/passwords.

Note: The provisions of this Policy apply to the institutions comprising The Claremont Colleges. (rev. 6/27/02)

Top

Demonstrations

The undergraduate Claremont Colleges, Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College together with Claremont Graduate University, Keck Graduate Institute and The Claremont Colleges (TCC) are all member institutions of the “Claremont Colleges.” Each of these member institutions respects the rights of free speech and peaceful assembly and supports their exercise. However, when the exercise of speech and assembly becomes disruptive or non-peaceful, and infringes upon the rights of others, threatens property or public safety, or impedes the business of the member Colleges or TCC, the individuals and TCC will act according to this policy.

Temporary props or visual displays that accompany a demonstration and require installation must be reviewed and approved by Facilities and Grounds before review by the Office of Student Affairs. Facilities and Grounds will not review the content of the prop or display but will review the installation location and inspect the proposed prop or display for structural soundness and overall health and safety. No temporary prop or visual display may violate College policy. Permanent installations must follow the policies and procedures of the Public Art Policy.

Every institution in the The Claremont Colleges has instituted procedures for presenting and peacefully resolving disagreements about policies. Officials at the individual Claremont Colleges and TCC are willing to examine, discuss and explain institutional policies to any member of The Claremont Colleges community. However, participation in a demonstration that is materially disruptive and non-peaceful or involves the substantial disorder or invasion of the rights of others on the property of any of The Claremont Colleges or their affiliated institutions is prohibited.

Determination of when a demonstration or action is non-peaceful or disruptive may be difficult, but The Claremont Colleges individually and collectively subscribe to the general guidelines listed below.

• Non-peaceful actions or demonstrations are those that endanger or injure, or threaten to endanger or injure, any person, or that damage or threaten to damage property.

• Disruptive actions or demonstrations are those that restrict free movement on any of the campuses, or interfere with, or impede access to, regular activities or facilities of any of the Colleges or TCC.

If an officer or designee of an affected College or TCC informs individuals in a given area that their collective actions are judged non-peaceful or disruptive and that they should disperse, individuals remaining may be charged, on their home campus, with a violation of this policy.

Any individual action in a non-peaceful or disruptive manner, whether he or she is acting individually or within a group, may be charged on the basis of the individual’s or group’s behavior with a violation of this policy. Ignorance of this policy or lack of intent to violate this policy is not acceptable justification for violating it. Lack of intent or lack of awareness of the existence of College or Consortium policy will not excuse violations. Charges will be brought at the home college of the accused.

Any President on his or her home campus, or designee, or the Chief Executive Officer of TCC, or designee, on the property of TCC, is authorized to take action against any individual violating this policy. Actions may include arrest, or other legal action, or notice of disciplinary charges and handled through the home college’s disciplinary procedures. The Presidents and the Chief Executive Officer of TCC may delegate their authority to act.

Enforcement Policy: In the event of a nonpeaceful or disruptive action on the property of any of The Claremont Colleges, TCC, or any of their affiliated offices or programs, the affected College or Colleges or The Claremont Colleges will act according to the following procedures:

1. The President(s) of the College(s) where activities are disrupted or the Chief Executive Officer of TCC, in the case of the property of TCC, will determine whether or not negotiation will take place with those involved in the demonstration or disruption. S/he will also determine the actions to be taken including, but not limited to, provisional or summary suspension or arrest.
2. The Colleges and TCC agree that cases of student disruption or non-peaceful action normally will be treated as violation of the student’s home campus conduct code and will be adjudicated by the normal disciplinary process at the student’s home college. Appropriate officials at the affected institution(s) may put disruptive or non-peaceful individuals on notice that they are in violation of this policy and file charges against them. Officials at the home campus agree to acknowledge requests for disciplinary action-including requests for suspension-and take action that is consistent with and/or allowed by disciplinary procedures at the home campus.
3. Officials at the other campuses will promptly provide assistance in identifying disruptive or nonpeaceful individuals to the campus where the disruption occurs or to TCC.
4. All individuals who engage in disruptive or non-peaceful action will be notified that they are trespassing. Persons who continue to trespass after notification are subject to arrest (by a Peace Officer or by Private Person, California Penal Code Section 834).
5. Individual Claremont Colleges and TCC may bill students or file civil suits to recover damage and costs.
6. While officials at affected colleges or TCC may temporarily revoke any or all student privileges or take steps to end disruptive or non-peaceful protests, the college at which the student is enrolled, and only that college, may adjudicate complaints and make final decisions about alleged violations of conduct, apart from those decisions made by a court of law.

Top

Discrimination, Harassment, and Sexual Misconduct Policies and Procedures

See separate section  

Employment (Student)

After a student is offered employment by a supervisor, the student must complete the official hiring process by completing forms with Human Resources (for non work study jobs) or with the Financial Aid Office (for work study jobs) before starting work. Original documents (not copies) of either a passport or driver’s license and social security card (or other forms acceptable as outlined on Form 1-9) must be presented to complete the hiring process. The Human Resources Office will notify the supervisor when the student has completed all the necessary paperwork. Students will not be allowed to start work until all paperwork is completed and submitted to Human Resources. Timesheets are due by particular deadlines every two weeks.

Top

Event Registration & Hosting Guidelines

Pitzer College aims to promote a lively and varied social life within our community. Student-sponsored events play an important role in Pitzer’s campus life. The principal goal of a student-sponsored event should be to enhance campus life. Events should focus on the greater campus community and not be used exclusively as an opportunity to showcase band talent or focus primarily on alcohol. The following guidelines are intended to facilitate such events safely and in accordance with Pitzer policies. Students wishing to register and host events on campus are encouraged to make responsible choices while minimizing high-risk behaviors.

Overview

To help students host responsible and safe events, the Pitzer requires that most student-sponsored events held on campus be registered with the Assistant Dean of Campus Life (hereafter referred to as “Assistant Dean”) and the Pitzer Events Board, a committee of Student Senate. Student events which should be registered include:

• Student events requesting major amplified sound;
• Student events requesting to serve alcohol; and
• Student events with an anticipated attendance of over 100 people.

NOTE: If students desire to host an event in a residence hall suite, they must register the event with the Residence Director of their living area. All other event registrations for student-sponsored events go through the Assistant Dean and Pitzer Events Board.

Event Registration

To register an event, the event registrant must complete an “Event Registration Form,” located on the Student Senate website under “Events Board” and then attend a Pitzer Events Board meeting in which the Assistant Dean or her designee will be in attendance. The Assistant Dean may request a follow-up registration meeting. The purpose of attending the Events Board meeting and any subsequent registration meetings is to discuss the planned event, review the Event Hosting and Registration Guidelines, discuss risk management issues, determine the approved amount of event staff, security, and alcohol and servers (if applicable) and inform the event registrants of any additional approvals needed to host a registered event.

Event Types

Events that need to be registered will fall into at least one of the following categories and must be registered in advance according to the time frames indicated.

Events in the evening: Events that occur in the evening hours that are anticipated to occur between 8pm and 11pm (weekdays) or 8pm and 1am (weekends).

• Events with 100+ people anticipated: Events that the registrant anticipates to have over 100 people or is publicized widely enough to likely draw over 100 people. Note: Unless otherwise stated, all registered events are open to Pitzer students, their guests, and 5C students.
• Events with amplified sound: Events that utilize the event staff sound equipment or outside sound engineering equipment.
• Events at which alcohol is served: Events at which alcohol has been requested to be served and have been approved by the Director of Student Activities or their designee.
• Events that desire to seek event funding from the Pitzer Events Board: Student Senate has allocated a sum of funding for the Events Board to distribute for on-campus (Pitzer and 5C) social events.

Registration Timeline

Students desiring to register an event should fill out an Event Registration Form online at least two weeks before the intended event date, although the Pitzer Events Calendar fills up, so the earlier the better. This registration timeline allows for scheduling event staff, Campus Safety (if applicable), facility reservations, and successfully publicizing the event.

Event Management

During the Pitzer Events Board meeting in which your event proposal is being reviewed the Director of Student Activities will review the event management issues and needs, including: event staff, Campus Safety, restroom facilities, fencing, etc. An event walkthrough meeting with the Assistant Dean and the event registrant may also be required to review safety and overall event management plans.

Event Staff 

Event Staff is a group of Pitzer students committed to helping their peers host successful on-campus events, including sound mixing, helping with fencing, and serving alcohol. Depending on the nature of the student-sponsored event, event staff will be present to assist. If an event is approved to have alcohol, event staff servers will be required and it is the responsibility of the event registrant to pay the server fee (addressed in the “Alcohol” section below). Events held Sunday through Thursday must end by 11:00pm and events held on Friday or Saturday must end by 1:00am unless otherwise restricted. Payment for Event Staff is the responsibility of the event registrant’s sponsoring organization.

Campus Safety

Campus Safety will likely be required at student-sponsored events that are classified in two or more of the following ways: evening events, 100+ people anticipated, using amplified sound, alcohol is being served. The amount of officers required will be determined by the Assistant Dean based on the type and nature of the event being registered. If a recurring event has had a successful pattern of management, an exception may be made to the requirement to hire officer(s). Payment for Campus Safety is the responsibility of the event registrant’s sponsoring organization.=

Fencing

Fencing may be required for an events held outside with a significant expected attendance. The type of fencing and the fencing plan will be reviewed and approved during the registration meeting, if applicable. Payment for fencing is the responsibility of the event registrant’s sponsoring organization.

Restroom Facilities 

Public restrooms must be available for all registered events without the need for key card access. Public restrooms are those which are available to all attendees regardless of gender identity, and do not require attendees to select a restroom based off traditional limitations imposed by gender and/or sex definitions. If appropriate public restrooms are not available for the nature of the event being registered, portable restrooms may be required. Payment for portable restrooms is the responsibility of the event registrant’s sponsoring organization.

Event Registrants

The institutional resources provided by the Office of Student Affairs (OSA) to support events are exclusively for event registrants working in collaboration with one or more Pitzer club/organization. Individuals wishing to start a new event need to connect with a club/organization before proceeding. Collaboration will foster greater support and additional human resources. All events must have an event registrant who is responsible for meeting with the Pitzer Events Board and Assistant Dean, registering the event, and be present at the event. The event registrant must also have a co-registrant that is present at the event. If the primary event registrant desires to serve alcohol, they must have a co-registrant that is 21-years of age for the request for alcohol to be considered. Hosting an event is a privilege and significant responsibility. Only students in good academic and social standing with the College are permitted to register and host events. Students who are struggling academically or who have made poor decisions regarding their behavior on campus are encouraged to address these issues before requesting to register and host an event.

Event Registrants are expected to:

• Be present for vendor deliveries, event set-up, the duration of the event, and for the clean-up of the event.
• Not be intoxicated at or consume alcohol during the event.
• Ensure that the event and guests comply with Pitzer policy and local, state, and federal laws. If violations are found, the event registrants will be expected to address the situation immediately.
• Seek help from Campus Safety if unable to safely manage or oversee the event. This includes ending an event early if, in consultation with Campus Safety or Office of Student Affairs staff member, it is determined to be necessary to ensure the safety of guests.
• Ensure that noise stays within a reasonable level. If a noise complaint is received by Campus Safety, the event registrants will be notified and will be expected to have the volume lowered. If a second complaint is received, Campus Safety may require the event be ended. Note: If a local law enforcement agency receives a noise complaint, they may respond to campus and issue a citation. If a citation is issued it will be given to the event registrants who will be responsible.
• Clean up the event location immediately following the event and return it to its pre-event condition. This includes removing all decorations and returning all furniture to its original location. If it is determined that additional custodial service is required following an event, the event registrants will be billed for that service.
• Ensure that all borrowed equipment or supplies are returned in a timely manner and in the same condition in which they were borrowed.

Event Publicity and Advertising

There are many ways to publicize your event besides the usual mass emails and posting of fliers. You can use word-of-mouth, table tents, sidewalk chalk, message boards, social networking media, etc. Be creative, but please observe the posting publicity guidelines and procedures at Pitzer and the other colleges, which were developed to provide effective publicity, while using a minimum of natural resources.

Some posting reminders for fliers, posters and banners:

• Need to be approved with a stamp by the Office of Student Affairs (Scott Hall) prior to posting on campus.
• Need to have the following information: name(s) of the sponsoring organizations/people, title of the event, date/time/location of the event, and contact information of event host.
• Postings for events can not include pictures or references to alcohol, nor can they promote the availability or consumption of alcohol.

Alcohol at Events

Student-sponsored events with alcohol may only be approved for Friday and Saturday. The decision to serve alcohol at a student-sponsored event will be based on staffing, availability of security, the nature of the event, the location of the event, and event scheduling. Individuals may not bring their own alcohol to any student-sponsored events.

Amount

• Beer and wine is the only alcohol that the Assistant Dean will register. No hard alcohol is allowed to be served.
• All registered alcohol must be served into cups.
• Only students and guests 21-years of age or older with valid forms of identification may consume registered alcohol.
• The determination of the amount of alcohol that will be approved for a student-sponsored event will be based off the number of expected guests 21-years of age or older, the length of the event, and the venue/location. The approved amount will be the equivalent of one drink per hour per guest 21-years of age or older, for the duration of the event.
• If alcohol is approved to be served at a student-sponsored event, no more than one keg or equivalent servings of wine will be approved for the event.
• The number of student-sponsored events with alcohol cannot exceed more than one per weekend.
• All student-sponsored events approved to serve alcohol must also provide high-quality non-alcoholic beverages (e.g. water, juice, soda, etc.) and high-quality food (e.g. veggies and dip, fruit platters, cheese and crackers, etc.) throughout the duration of the event.
• Alcohol provided at the event is not allowed to leave that event.

Servers

• If alcohol is approved to be served at a student-sponsored event, two official servers or one official server and one designated event staff are required.
• Servers 25-years of age or older, must be on the approved list by the Assistant Dean, and must have gone through the approved TIPS training.
• Servers may not be intoxicated at or consume alcohol during an event.
• The servers must follow the guidelines of the Pitzer College Alcohol Policy when working at events. If it is found the servers are not following policy, the service of alcohol will cease for the duration of the event.
• Servers do not check IDs. A Campus Safety officer must be employed to check forms of identification for students wishing to consume alcohol.

Funding

• If approved to serve alcohol at a student-sponsored event, the club/organization collaborating on the event is responsible for the cost of hiring the appropriate number of Campus Safety officers, event staff, and servers for the entire duration of the event. If the event runs late or officers are needed to disperse attendees at the end, the club/organization will incur the cost of the additional time.
  • The cost of Campus Safety officers is $26/hour per officer
  • The cost of the servers is 2 times the hourly state minimum wage
  • The cost of event staff is the CA state minimum wage per hour.
• Student activity funds (i.e. clubs or similar funding) cannot be used to purchase alcohol.

5C Guest Pass Policies for Event Attendance

All student-sponsored events at the Claremont Colleges require 5C students and guests to follow their home institutions guest policies outlined below.

Pitzer College

• All Pitzer student-sponsored events are open to Pitzer students, 5C students, and guests of students.
• 5C students must have their ID from their home institution.
• Guests of 5C students must have a valid photo ID.
• 5C student hosts are responsible for the behavior of their guests while on-campus.

Harvey Mudd College

• Guests must be 18 years or older.
• Only 1 registered guest per HMC student.
• Guest list is closed at 12:01am on the day of the party, which is a Google form that is emailed to students-l@hmc.edu. No additional guest may be added after the closing of guest list.
• Student event staff and/or campus safety handle the guest list at the party. Host must be present with guest at party entrance, and guest must have picture ID. Guests receive a guest wristband that validate that they are checked in. Hosts are responsible for their guests’ actions at the event.
• Guests must wear wristbands at all times while in party or on HMC campus.

Claremont McKenna College

• Students may register their guests using the electronic guest list that is facilitated by ASCMC prior to an event.
• Guests must have a photo ID and remain with their guests at all times.
• Use of another student’s school ID requires a police escort off campus.

Pomona College

• Smith Campus Center Building Managers will be the only authorized source of Event Guest Passes for events at Pomona.
• Guest passes from other 5C campuses will no longer be accepted for events at Pomona.
• When registering a guest, the host and guest must both be present and have picture IDs available.
• The guest will have their photo taken by the SCC Building Manager.
• The Building Manager will be available to register guests on Friday and Saturday nights from 6:00pm-10:00pm.
• Off-campus guests will no longer be registered for events occurring Sunday-Thursdays.

Scripps College

• When registering a guest at the SARLO office for a 5-C event, the Scripps host and guest must both be present and have picture ids available for photocopying. To register a guest after SARLO operating hours, students should contact the RA On-call. The RA on-call will photo copy the guest Id and send to the SARLO office.
• The SAS Student Activities Chair and the 5C Events Chair and/or their designee will register 5C hosts and guests for large SAS sponsored 5C events where alcohol may be served. SAS representatives will record the name of the host, the name of the college the host attends, check IDs for both persons, and obtain a cellphone number for the 5C event. Upon completion of the registration process a pass and/or wristband will be given to the guest with specific instructions. All 5C guest passes must be requested prior to the day of the event.
• The guest should attend the Scripps 5C event with their host. If the host leaves the Scripps 5C event, the guest should leave the event as well. In the event a guest of a 5C student is asked to leave the event, the host will be asked to leave as well.
• The SAS Student Activities Chair and/or 5C Events Chair must provide Evetth Gonzalez, Student Activities Coordinator (Scripps staff member overseeing and attending the Scripps 5C event) a complete list of guests by 9:00pm the night of the event. The list should include: the names of the guest and host, the name of the college the host attends, a picture of the guest ID, and a contact number.

Posting Publicity Guidelines

If any of these guidelines and procedures are not observed, staff members have been instructed to remove fliers, posters and banners immediately.

1. Publicity Guidelines

• Fliers, posters and banners are to be approved prior to posting on campus.
• Students receive approval from OSA for their publicity. Staff and Faculty may seek approval through their own departments.
• Banners or other kinds of large scale advertising must be approved and then cleared for placement prior to posting on campus.
• Chalking of campus walkways, etc. is not permitted unless approved by the Office of Student Affairs.
• All fliers, posters and banners for an event need to have the following information: name(s) of the sponsoring organizations/ people, title of the event, date/time/location of the event, and contact information of event host.
• Recommended number of flyers or posters for the campus is no more than twenty-five (25) for events and meetings open to Pitzer staff and students. No more than three (3) banners are recommended.
• Posting for reasons other than event or meeting publicity (e.g. housing available, services or goods available from Claremont Colleges’ people, etc.) are subject to the above: recommended number of flyers or posters is five (5) or one (1) banner.
• Commercial offers and other solicitation from non-Claremont Colleges’ sources are explicitly prohibited unless approved by the Office of Student Affairs.
• The Pitzer Mail Room, as a matter of policy, will not stuff all student boxes.
• Flyers, posters and banners must be removed by the sponsoring organization or people who posted them immediately after the event and please recycle!

2. Posting Guidelines

• Post on public bulletin boards, with a maximum of one per board. Do not post over others and post only on open, non-designated/ labeled bulletin boards.
• Do not post on glass doors or painted surfaces, such as classroom doors and the pillars along the mounds.
• Please respect our campus art and refrain from posting on or over any piece of artwork.
• Use staples or thumb tacks for posting on bulletin boards. All postings not on bulletin boards must be hung with blue painters’ tape.
• Do not use electrical tape, duct tape or scotch tape for posting.
• Any organization/people consistently abusing these guidelines and procedures will no longer be permitted to publicize at Pitzer College.
• The Office of Student Affairs reserves the right to limit or stop distribution of publicity deemed offensive.

3. Publicity

There are many ways to publicize your event besides the usual posting of fliers, posters or a banner. You can use word-of-mouth, table tents, message boards, social networking media, etc. Be creative, but please observe the posting publicity guidelines and procedures at Pitzer and the other colleges, which were developed to provide effective publicity, while using a minimum of natural resources. If you have any questions when creating your publicity, feel free to contact any member of the Student Affairs staff for assistance.

Top

Fire Alarms, Building Evacuations and Campfires

The careless use of fire, the removal of or tampering with fire-fighting equipment, and the setting off of “false” fire alarms endangers the lives and property of the Pitzer College community and is prohibited on its campus. (This violation of state law is classified as a misdemeanor and can result in a fine of up to
$1000 and a possible jail term of up to one year). Judicial action will take place against an individual or group that violates this policy. Individuals refusing to evacuate a building during a fire alarm or other building evacuation can be cited by the Fire Marshall and are subject to judicial action. (Refer also to the section on fire safety regulations within the section on Residential Living). State law allows for open campfires only under certain requirements, which can be facilitated at the Gold Student Center. Under NO circumstances will fires in the Arboretum/Outback be allowed, due to the highly flammable vegetation in the area.

Top

Institutional Review Board

Pitzer College maintains an Institutional Review Board (IRB) in order to ensure (1) that researchers who are part of the College community protect the dignity, privacy, and safety of the participants they recruit for their research, and (2) that the dignity, privacy, and safety of members of the Pitzer community are protected when they choose to participate in research. Pitzer’s IRB deals only with research involving human participants; research involving nonhuman subjects must be reviewed elsewhere at The Claremont Colleges.

College policy requires that all research involving human participants and all information-gathering regarding individual human beings carried out by the students and faculty of Pitzer or taking place on campus should follow the principles set forward The Belmont Report and that all such research and information-gathering must be submitted for IRB review, with the exception of procedures carried out by students under the direction of their instructors and involving, in the view of the instructor, neither greater than minimal risk, conflicts of interest regarding his or her own research, nor participants who may be unable to give informed consent.

Research Involving Human Subjects -Research is defined by federal law as “a systematic investigation designed to develop or contribute to generalizable knowledge. A ‘systematic investigation’ is any methodical collection of data. This includes interviews, surveys, tests, observations, or other experiments, regardless of content, even if it is a pilot study.”

A research project is considered to have human subjects if it involves “a living individual about whom an investigator obtains data through intervention or interaction with the individual or identifiable private information.”

The only exceptions are procedures carried out by students under the direction of their instructors and, in the view of the instructor, does not pose greater than minimal risk to the human participants, does not create conflicts of interest regarding the instructor’s own research, or does not involve human participants who may not be unable to give informed consent.

Application Procedure-All projects that involve data collection at Pitzer College must be approved by the Pitzer College IRB regardless of whether the principal investigator (i.e. the primary faculty, staff, or student conducting the research) is affiliated with Pitzer College or some other institution. Principal investigators affiliated with Pitzer College who wish to collect data at other institutions must gain IRB approval at Pitzer College and at those institutions.

Principal investigators and all members of their research teams must complete the Protecting Human Research Participants (PHRP) course offered online through the National Institutes of Health (NIH). Upon completion of this course, a certificate is generated by the online training program. Copies of these certificates for the principal investigator and all team members must accompany the application for IRB review.

For application forms, instructions and more information, visit www.pitzer.edu/irb. Please allow a minimum of two weeks for your application to be processed and reviewed. Only complete applications will be reviewed.

Top

Leave of Absence and College Withdrawal

Students may sometimes find it necessary to interrupt their college education. When a financial, medical or other situation makes it impossible or unwise for students to continue enrollment, they may apply to the Registrar’s Office for a leave of absence or withdrawal for personal reasons.

A leave of absence permits students to return to Pitzer without applying for readmission to the College. Leaves will normally be approved for no more than two consecutive semesters. If students decide not to return to the College after a leave of two semesters, they will automatically be withdrawn from the College and must reapply for admission to return thereafter. Students may request an extension of a leave for one additional semester in case of extenuating circumstances.
Students returning from a leave of absence are eligible to participate in pre-registration and room draw for the following semester.

For information on refunds in case of leaves or withdrawals, please refer to the section on “Refund Policies” in the Pitzer College Catalog.

Involuntary Leave of Absence: When there are indications that a student’s behavior could result in psychological or physical harm to her/himself or to others, prompt and decisive action is in the best interest of everyone. The Vice President for Student Affairs and/or the Assistant Vice President for Student Affairs may place a student on involuntary leave of absence for a specified period or until such time the danger may be shown to no longer exist. Any student arrested for a felony or a misdemeanor involving crimes of violence, dishonesty, or moral turpitude may be immediately placed on involuntary leave. The College shall retain discretion to determine when it would be appropriate for the student to return to study.

Medical Leave of Absence: The purpose of a medical leave of absence (MLOA) is to provide a student time away from campus for the treatment of a physical or mental health condition that impairs a student’s ability to be successful academically and/or to participate as a member of the Pitzer community. The authority to grant a MLOA and permission to return from a MLOA resides within the Division of Student Affairs which will work in collaboration with the Registrar’s Office, Students Accounts, Financial Aid and the Dean of Faculty to streamline the process once approved.

Each leave will be individualized based on the needs of the student and handled on a case-by-case basis. Students who request and obtain a voluntary MLOA during an academic semester may be eligible for assistance navigating the following:

• Tuition adjustments or refunds
• Impact on financial aid award
• Opportunity to petition for late course withdrawal if needed
• A coordinated treatment plan in collaboration with Monsour Counseling and Psychological Services or Student Health Services as needed

While on a MLOA, a student may register for classes for the following semester only after being approved to return by the Office of Student Affairs. Students on medical leave are strongly encouraged to consult with their academic advisor several weeks in advance and have an academic plan in place to allow time for the hold to be removed, in order to be prepared for class registration.

Leaves will normally be approved for no more than two semesters. Students who do not return after a leave of two semesters will automatically be withdrawn from the college and must reapply for admission to return thereafter. A petition for a third semester based on medical needs may be submitted to the Academic Standing Committee in collaboration with Pitzer Academic Support Services for a third semester in severe cases.

Housing

A student will be expected to vacate college housing within 48 hours of the approval of the leave, which includes removal of all belongings. The student will complete a request to cancel residence and board contracts in consultation with a member of the Residence Life staff including returning all keys. Failure to properly check out may result in additional charges.

Application for Reinstatement from MLOA

Application for reinstatement must be submitted to the Office of Student Affairs before Pre -Registration week for the intended return semester. Applications for reinstatement will NOT be considered after the deadline.

Step 1 - Prepare a written statement about readiness to return to campus as a student, explaining what is different now from past experience i.e. what mechanisms are now in place to support the student in being a successful at Pitzer.

Step 2 - Contact Monsour Counseling and Psychological Services (MCAPS) or Student Health Services (SHS) (for physical health reasons) to set an appointment for a re-entry evaluation and provide documentation of treatment efforts/resolution. For students who do not live locally, collaboration with the student’s medical professionals and MCPAS or SHS staff will be required along with a release of information for effective assessment by all parties.

Step 3 - Contact the Office of Student Affairs
After MCAPS OR SHS evaluation is complete the student should contact the Office of Student Affairs for a reinstatement appointment with one of the Deans in the Student Access and Support Services Office and provide all relevant copies of paperwork.

Determination

The Academic Support Team will make a determination regarding reinstatement based on the recommendations provided by MCAPS and/or SHS and any additional information provided by the student. Reinstatement is based on the student’s readiness to manage an academic course load and safely function in our community. The student and other necessary College offices will be notified in writing of the determination, and if approved, will outline any stipulations or conditions of reinstatement. Appeals of this decision may be submitted in writing to the Vice President for Student Affairs.

Top

Medical Insurance

All students are required to have medical insurance for the entire school year. All students are required to update their medical insurance information every year via the portal online. If no proof of medical insurance is provided by the stated deadlines you will be automatically enrolled in and billed for the Claremont College’s Student Health Insurance Plan. Once the student is enrolled, the fee is nonrefundable. It is the student’s responsibility to notify the Office of Student Affairs of any change in insurance. For more information regarding the Student Health Insurance Plan, please visit www.pitzer.edu/student-accounts/health-insurance/ or call the Office of Student Affairs; 909-607-2821.

Top

Missing Student Notification Policy

Students who reside in on-campus housing are encouraged to identify a person to be contacted if it is determined that the student has been missing for more than 24 hours, and to register that person’s emergency contact information, confidentially, with the Office of Student Affairs and the Department of Campus Safety. If a student is determined to have been missing for 24 hours, the College and/ or Department of Campus Safety will, within 24 hours, notify the appropriate law enforcement agency, and, if the missing student is under 18 years of age, and not an emancipated individual, the College and/or Department will also notify a custodial parent or guardian.

If a member of the College community believes that a student who resides in on-campus housing is missing, it should be reported to the on-call dean, and/or the Department of Campus Safety so that appropriate action can be taken.

Top

Motor Vehicle and Parking Regulations

(revised 8/1/17)

The Department of Campus Safety is charged by The Claremont Colleges with the enforcement of the rules and regulations governing the use of vehicles and parking at The Claremont Colleges. The following regulations supplement the Parking and Traffic Regulations published by Campus Safety. Students maintaining motor vehicles are responsible for familiarizing themselves with these regulations. All motor driven conveyances, including but not limited to automobiles, motorcycles, motor scooters, motorbikes, or mopeds, regardless of size, shape or number of wheels, are here after defined in these regulations as “vehicle(s).”

Each campus of The Claremont Colleges is accessible to the others via footpaths and sidewalks and vehicles are not necessary for travel between them. In addition, vehicle parking is limited at Pitzer. Students living in the residence halls are not permitted to bring vehicles to campus their first two years due to the limited parking availability. First and second year students may petition for exceptions to this policy via an online form that can be accessed online at http://parking.formstack.com/forms/petition. The Office of Student Affairs considers exceptions on a case-by-case basis. Please note that an exception may be made on a temporary basis and that and exception one year does not apply to the following year.

Motor Vehicle Registration Charges and Fines

All vehicles must be registered with Campus Safety. The cost to register a motor vehicle is currently $70 per semester or $140per year. The fine for failure to register a motor vehicle is $50 per ticket. After the third ticket, the motor vehicle may be towed.

Every registered vehicle, whenever on campus, shall have a parking permit displayed. Automobiles shall have parking permits displayed inside on the lower, right-hand corner of the front windshield or on an alternative location approved by the Director of Campus Safety. Motorcycles, motor scooters, motorbikes, and mopeds shall have parking permits displayed on the rear fender, or if this is not possible, on the left side of the gas tank. All vehicles not displaying a valid parking permit are subject to being cited and/or towed.

All parking fines are billed to individual student accounts.

Motor Vehicle Operation and Parking

All operators of a motor vehicle must, at minimum, adhere to the following guidelines regarding the operation and parking of their vehicle(s) at the College:

• All vehicles shall be parked within a designated parking stall as painted on the street or in a parking lot.
• Vehicles are not permitted to be parked on the grass, on landscaped areas or in any interior area of campus at any time.
• Vehicles such as, motorcycles, motor scooters, motorbikes, and mopeds, cannot be parked or stored in student rooms or anywhere within the vicinity of residence halls or campus buildings and (except those operated by Campus Safety and emergency vehicles on official business) are prohibited on the interior of campus, i.e., those areas not designated for vehicle traffic.
• The speed limit on campus streets is 25 miles per hour unless otherwise posted. The speed limit in parking lots is 10 miles per hour. Regardless of posted speed limits, a vehicle operator shall not drive at speeds that are excessive or imprudent for existing road, weather, or traffic conditions.
• Pedestrians have the right of way.
• Students must receive explicit written permission to leave vehicles on campus while they are on leave from the college or studying abroad.
• Between 2 a.m. and 6 a.m., no parking is allowed on any street in Claremont, except for where the street has been specially designated and posted for overnight parking.
• All state and local traffic laws are in forced at all times on the campus.
• Parking in fire lanes (red curb) and handicapped spaces (blue curb or wheelchair logo) is prohibited and strictly enforced by Campus Safety, the Claremont Police Department and the Los Angeles County Fire Department.
• All traffic accidents shall be reported as quickly as possible to Campus Safety.

Top

Non-Discrimination Policy Statement

Pitzer College adheres to both the letter and the spirit of Equal Employment Opportunity and Affirmative Action. It does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, gender, age, sexual orientation, marital status, pregnancy, disability, medical condition, or veteran status, in the administration of its admission policies, educational policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies.

Top

Notifications

The Office of Student Affairs considers communication through the student Pitzer email account and/or the assigned student campus mailbox to be the official and formal way of contacting students.

Top

Protocol for Contacting Local Law Enforcement for Assistance

1. When a disruptive situation on a campus or campuses reaches a stage where a police presence is deemed necessary to restore normal college operations, the President, President’s designee or the CEO of TCC or the CEO’s designee may seek police intervention.
2. When police intervention is required and arrests ensue, the police assume that the Colleges or TCC will bring trespass or other legally appropriate charges against those arrested.
3. In a non-peaceful situation that poses a threat to public safety, the police role is altered. Actions that endanger or threaten to endanger persons or property may result in police intervention, arrests and charges even if not initiated by College officials. Non-peaceful situations may be policed and prosecuted without College involvement.
4. When police are called to manage or to intervene in a disruptive or non-peaceful incident, the situation becomes a police matter. The police will determine appropriate action – what steps are necessary to take and what level of force should be used.

Top

Public Art Policy

The Public Art Policy, formerly known as the “Outdoor” Art Policy is overseen by the Campus Aesthetics Committee. To propose any new public artwork or to remove any existing public artwork from the residence halls or any other Pitzer College campus location, as described in section 1 and 2, you must first contact the Campus Aesthetics Committee. Please see the public art guidelines and policies published by the Campus Aesthetics Committee on Pitzer’s website.

1. Residence Hall Policy: Applies to all public or semi-public spaces inside the residence halls and exterior walls of the residence halls.

2. Non-Residence Hall Policy: Applies to locations not covered by section 1 - that is, the interior and exterior walls of all campus buildings, structures and areas except for inside or on a residence hall.

The following provisions apply to sections 1 and 2:

• All proposals for public artwork on campus must be submitted to the Campus Aesthetics Committee for approval.

• All public artwork that has been approved by the Campus Aesthetics Committee will remain unless questioned by the community in accordance with the grievance policy.

• All proposals for public artwork located inside or on a residence hall must be submitted to the Campus Aesthetics Committee. If the artwork is approved by the Campus Aesthetics Committee, it then must be submitted to the Hall Council of the residence hall for which the artwork is being proposed to be installed or displayed for final approval.

3. Public Art Grievance Policy

• The Campus Aesthetics Committee values community input regarding artwork on campus. As such, the following criteria are in place so that the voice of the community can be heard and allow for an open dialogue.
• Where there is a grievance voiced about any public artwork on campus the grievance will be referred to the Campus Aesthetics Committee.
• At this point the Campus Aesthetics Committee will try to contact the artist(s) and address the grievance of their artwork.
• The Campus Aesthetics Committee will try work with the artist to see if they can conceptualize and design modifications or select an alternative site for their artwork.
• If the artist cannot be contacted, the Campus Aesthetics Committee will make recommendations for the artwork, including removing or painting over the artwork entirely, or if there is still dissent with an artwork or the artist and Campus Aesthetics Committee cannot come to a consensus the grievance should be brought to the attention of the community.
• In such a case, the grievance at hand, and the time of a meeting must be effectively published more than a week before any voting takes place. Effective publishing may be done through, but is not limited to mails, flyers, table tents and/or campus mail. If quorum, as described in the Faculty Handbook, is present at this meeting the issue will then be voted on by the Committee.

4. Financial responsibility for all original artwork is the duty of the artist as well as any costs incurred during any modifications or removal of artwork (should it be deemed necessary by the Campus Aesthetics Committee). Artists must therefore be prepared to pay for this process or to apply for funding for their artwork.

Top

Returned Checks/ACH Payments

If a check or online payment remitted to pay a student account is returned unpaid, a fee of $25 (first time) or $35 (subsequent times) will be assessed to the student account.

Top

Smoking

Pitzer has adopted a smoke-free policy which includes all workplaces (including open and closed offices, classrooms and all residence halls); and all enclosed public areas (including the public areas of all the residence halls). Cigarette bins are located 25 feet from the residence halls and enclosed public areas.

Top

Soliciting

The College does not allow soliciting, promoting, or selling any product or service by anyone from outside the College unless they have written permission from the Office of Student Affairs.

Top

Student Records 

Student Records, FERPA

In compliance with the federal Family Educational Rights and Privacy Act (FERPA) and the California Public Information Act, students at Pitzer College are assigned the following rights in regard to education records maintained by the College.

1. Students have the right to inspect and review education records. Education records, which are maintained by offices throughout the College, are defined as records in any format that directly identify the student and are maintained Academic Policies 295 by the various offices of the College. Some records may be administered by additional privacy laws and regulations that supersede FERPA, and, therefore, may not be available under this policy. Requests for the inspection and review of education records must be submitted direct to the custodian of the record, following policy and procedure of the office in whose custody the record is maintained.
2. Students have the right to seek to amend education records. Under FERPA, grades are exempt from this provision. Students with concerns about individual grades are referred to the Dean of Faculty Office.
3. Students have the right to have some control over the disclosure of information from education records. Students may request that the College restrict the release of directory information by submitting a written request to the Registrar’s Office. Such restrictions remain in effect until cancelled in writing by the student.
4. In compliance with FERPA, Pitzer College has designated the following items of information as directory information: name and student user name; local and permanent address; local, cell, and permanent phone number; email address; date and place of birth; major field of study; dates of attendance; enrollment status; degrees and awards received; most recent previous institution attended; photographs; participation in officially recognized activities and sports; and the height and weight of members of athletic teams. Directory information is defined as information that would not generally be considered harmful or an invasion of privacy if released. Unless restricted by the written request of a student, the College may release directory information without the prior consent of a student. Directory information required for course or classroom participation in courses may not be withheld from faculty and students connected with the particular course. Information that is not directory information is non-directory information and, unless excepted by FERPA, requires the prior written consent of the student for release. Further details and a full description of student records privacy is available from the Registrar’s Office and in the Office of Student Affairs.

Student Records, Rights of Students

Right to Inspect: Students have the right to review and inspect all of the education records maintained by Pitzer College.

Right to Prevent Disclosures: Students have the right to prevent disclosure of personally identifiable information contained in their education records to third parties and with certain exceptions allowed by law.

Right to Request Amendment: Students have the right to seek to have corrected any parts of an education record which they believe to be inaccurate, misleading or otherwise in violation of their rights.

Top

Student Disability, Access and Support Services

The primary mission of Pitzer College’s Academic Support Services (PASS) is to assist students in achieving academic success. PASS is committed to collaborating with Pitzer’s diverse community to ensure that all aspects of campus life- learning, working, and living are accessible to all students. This is done through determining reasonable accommodations or by redesigning aspects of the campus experience. PASS provides resources, training, programming, collaboration, and direct services to facilitate academic success, create inclusive environments, and achieve access and equity.

Pitzer College has an institutional commitment to providing equal educational opportunities for qualified students with disabilities in accordance with state and federal laws and regulations, including the Americans with Disabilities Act of 1990 and 2008 as amended, and Section 504 of the Rehabilitation Act of 1973 as amended.

More information can be found on our website: www.pitzer.edu/student-life/academic-support-services/

Academic Accommodations

Reasonable accommodations are determined following an individualized assessment of each request. Among the factors considered in determining reasonable accommodations for students are:

• The nature of the student’s disability
• Accommodations that have been accessed by that student in the past
• Whether the requested accommodations will allow the student to effectively access and participate in the course or program
• Whether the requested accommodations will alter the essential requirements of the course or program.

The process to request and establish accommodations is a simple process. Here are the steps:

Step 1: Initiate a Request and Submit Documentation

If this is your first time requesting accommodations, submit documentation, at the beginning of the semester and definitely before your first examination. PASS will need time to review documentation, meet with you to discuss the request, determine appropriate accommodations, and notify faculty of your accommodations needs.

Supporting documentation should include:

1. A specific diagnosis

2. A description of how the diagnosis was reached, methods and procedures, test results and evaluation of test results; relevant medical, family, psychosocial and educational history

3. Licensure and experience of health care professional

4. What and how any major life activities are limited by the impairment

5. How the disability causes any academic difficulties

6. A list of any and all accommodations, which might be needed to facilitate the student’s participation in the academic program

Note: All information/documentation that is submitted by students will be considered confidential and held in Academic Support Services.

Step 2: Attend Intake Appointments with PASS

If you are new to PASS, and have submitted all necessary documentation you should contact PASS via email to set up an appointment if you would like to review your accommodations. At this meeting, appropriate accommodations will be determined and an accommodation letter will be emailed to each of your instructors.

Step 3: Follow Up on Any Accommodation Logistics

If there are any agreements that needed to be completed with faculty, please ensure that you follow up on them. If there are any concerns, questions, or difficulties that need to be addressed, please contact PASS as soon as possible. We will quickly do our best to facilitate the accommodation process and offer support.

Step 4: Contact PASS for Proctored Exam Scheduling, Note Taking, Audio Access, and other Accommodations Requests

We ask that you contact our office as soon as possible to ensure that your accommodations are rendered in a timely manner. Please plan ahead and keep in mind that you must complete proctored exam requests at least 7business days prior to the exam to ensure we have enough room and can effectively accommodate your request.

Note: It is important to follow these timelines because a failure to do so may result in an inability on the part of the college to provide requested assistance in a timely manner. Accommodations are not retroactive and both our office and faculty must be allowed sufficient time to implement the accommodations. Extenuating circumstances are determined by our office and can include sudden acute onset of a psychological condition, hospitalization, flare up of an existing disability, an injury, recent onset of a disability or disability related complications, undue delay in documentation, or a late add of a course. In such circumstances, Academic Support Services will assist with arrangements to provide accommodations and support.

Accommodations in Campus Housing

PASS is committed to meeting the needs of its students and striving for inclusion and access to all Pitzer classes, programs, and activities. This is done through determining reasonable accommodations or by redesigning aspects of the campus experience, including housing.

If you would like to establish accommodations or determine your eligibility, please submit a requestbefore the semester begins, specific dates will be provided before the room draw process. . Please note that term “accommodations” is used throughout this website to include not only disability-related accommodations, but also disability-related services and/or auxiliary aids.

Requesting Housing Accommodations

Reasonable accommodations are determined following an individualized assessment of each request. Among the factors considered in determining reasonable accommodations for students are:

• The nature of the student’s disability
• Accommodations that have been accessed by that student in the past
• Whether the requested accommodations will allow the student to effectively access and participate in residence life
• Whether the requested accommodations will alter the essential requirements of residence life, campus housing and the experience of living in community.

The process to request and establish housing accommodations are as follows:

Step 1: Initiate a Request and Submit Documentation

Please submit the appropriate housing accommodation request and submit documentation. Supporting documentation should include:

1. A specific diagnosis
2. A description of how the diagnosis was reached, methods and procedures, test results and evaluation of test results; relevant medical, family, psychosocial and educational history
3. Licensure and experience of health care professional
4. What and how any major life activities are limited by the impairment
5. How the disability causes any housing/campus life difficulties
6. A list of any and all accommodations, which might be needed to facilitate the student’s participation in residence life

Note: All information/documentation that is submitted by students will be considered confidential and held in Academic Support Services.

Step 2: Documentation Review

Once your documentation and request are received, Pass will review documentation in collaboration with the Office of Residence Life.

Step 3: Follow Up on Any Accommodation Logistics

Each year, students with housing accommodations will need to renew their accommodations for the upcoming school year. Please note that this process is reviewed and considered on case-by-case basis.

If there are any concerns, questions, or difficulties that need to be addressed, please contact PASS as soon as possible. We will quickly do our best to facilitate the accommodation process and offer support.

Examples of Housing Accommodations

Room Accommodation for Disabilities Application (RADA)

In compliance with applicable state and federal laws, some students with disabilities may receive consideration regarding their housing placements. Such considerations may include placement in specific residence halls or rooms. All accommodations are determined on a case-by-case basis and will only be considered for students with physical, medical, psychological, or sensory disabilities that are appropriately documented and determined to impact a major life activity while living in residence. To request accommodations in housing, students must register and make their request with PASS in the Office of Student Affairs.
Note: Documented and approved accommodation requests which include access to a single room will be charged the double room rate.

Service Animals

Pitzer College permits individually trained dogs that qualify as service animals on campus. A service animal is defined as: Any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. The work or task that the dog performs must be directly related to the individual’s disability.

The following animals are not considered service animals under titles II and III of the American with Disabilities Act (ADA);

• Any animal besides dogs (though there are special provisions permitting miniature horses in some cases);
• Animals that serve solely to provide a crime deterrent effect, and
• Emotional support, comfort, or companion animals.

The regulations also provide that Pitzer College need not accommodate a service animal if it poses a direct threat to the health and safety of others, the owner cannot effectively control it, or if the animal is not housebroken.

Emotional Support Animals (ESAs)

In accordance with the Fair Housing Act, an individual with a disability may have the right to have an animal in campus housing if the animal qualifies as a ‘reasonable accommodation’ that is necessary to afford the student equal opportunity to use and enjoy the housing; (assuming that the use of the animal does not pose a direct threat or disruption to community). Approval from PASS is required for students to receive access to an ESA following review of documentation and considerations on the basis of a disability.

Upon submitting a request and documentation, our staff will review the materials and then inform you of the decision. If approved, students who bring an ESA to campus to live with them in residence will be required to sign an ESA Agreement which outlines guidelines and student responsibilities as well as potential causes for removal of the ESA from campus housing.

Any non-approved ESAs, or ESAs who are in the process of being approved, and have not received final approval yet, will be considered pets until official approval is received from PASS and Residence Life and may be subject to fines per Residence Life Housing Policies.

Top