Housing Selection
Room selection is conducted by Residence Life each spring for the following academic year. A complete set of guidelines and dates are available from the Residence Life Office, and on the Residence Life and Housing website.
Off-Campus housing applications are not guaranteed to be approved. Students who secure housing during Housing Selection and submit an off-campus application after Housing Selection will only be approved if the College is able to find a replacement for the reserved bed space. Therefore, approval is not guaranteed. If a student applies for off campus status during the academic year, approval is not guaranteed.
Housing Wait List & Deferred Housing List
Students not able to obtain a room at the time of room draw can place their name on the single (if eligible) or double room wait list. The wait list policy is as follows:
- To be eligible for a room, you must not have any unpaid balance with the College.
- You will have up to a week after housing selection to place yourself on the wait list which will be organized by urgency of need and priority number.
- Students requesting to be placed on the wait list after the set deadline will be placed by date of request after those on the initial room draw wait list.
- The wait list is divided by priority number and is updated every year after room draw. It is used during the summer to place people in rooms as vacancies occur. If your status changes during the year, it is your responsibility to notify the Residence Life Office.
- Your name will be dropped off the wait list if you withdraw, graduate or take a leave of absence from the College.
- As rooms become available, your name will move up the wait list. The Residence Life Office will contact the next person from the wait list if a room becomes available.
- Should you decline a housing offer, your name will be moved to the bottom of the list.
ID Cards
Installed in all of the residence halls, the ID card access system allows Pitzer students access to each residence hall door equipped with an ID card reader. As a resident of PAS Halls and WES Halls, your ID card is the key to gain access into your room. Do not lend your key to anyone else.
In the event of theft or loss, please obtain new ID cards at The Claremont Colleges (TCCS) Connection, 800 N. Dartmouth Ave., Claremont, CA. 91711 or 909.607.2273 (7CARD). The TCCS Connection is located at the south entrance of the Honnold-Mudd Library.
There is no cost for a damaged ID car if you bring the damaged ID card to the TCCS Connection and the cost for a new card is currently $15.
Residents living in PAS or WES Halls will need to have their new ID card coded by the Residence Life Office to have access to their room. Residents living in Mead Hall will need to have their new card coded by the Residence Life Office to have access to their suite. The Residence Life Office is located in East Sanborn, C300.
Keys
For your own personal safety and the safety of your personal belongings, you are urged to always lock your room. Do not lend your key to anyone else. If you lose your key, it is important that you notify your Residence Director immediately to initiate a lock/core change. Charges for lock changes will be placed on your student account. General charges are listed below:
Monday - Friday, 8 am-3:30 pm
Re-key/core room only - $150
Monday - Friday, 4:30 pm-8 am and all-day Saturday and Sunday
Re-key/core room only - $200
Lockouts
All residents should lock their doors before leaving their rooms and carry their room key or key card with them. Not only is this a good safety and security practice, but it also prevents you from locking yourself out of your room. While everyone locks themselves out of a room or suite occasionally, residents are expected to take the responsibility to have their key/key card with them, and requests for lockouts should occur infrequently.
If you should lock yourself out of your room, please utilize the guidelines below:
- Monday through Friday, 9 a.m. to the start of quiet hours (Sunday - Thursday: 11 p.m. and Friday and Saturday: 1 a.m.), go to the Residence Life Office, East Sanborn, C300
- During quiet hours to 9 a.m., call Campus Safety at 909.607.2000, to unlock your door.
- CCA
- Monday through Friday, 8a-5p, go to the CCA Office.
- When the CCA office is closed, call Campus Safety at 909.607.2000, to unlock your door.
Staff members and RAs/CA are not permitted to unlock a door for anyone other than the resident of the room. Therefore, a resident must show proof of identification (i.e. student identification card, driver’s license) prior to entry. If the resident has no form of identification at the time, they will be required to show identification immediately upon entrance to the room. Multiple lockouts may result in a meeting with the Residence Director and/or fined.
If you should lock yourself out of your room when the ResLife Office/CCA office is closed, call Campus Safety at 909.607.2000 to unlock your door. This service currently costs $35 and you must show proper identification and a means to pay the fee (i.e. provide your account number for billing to your student account or pay by check). No cash will be accepted.
Lofts and Bunk Beds
All loft style beds not provided by the college must be cleared with Facilities for safety and stability. Lofted or bunked beds must leave at least three feet of space around the beds to allow for the maintenance crew to work without a safety hazard. If this much space is not allowed, the beds will not be lofted or bunked. Requests not submitted during the first month of each semester will not be considered. All requests will be considered based on priority, and parts available. Bed lofting or bunking parts may only be removed or requested by filling out a work order through Facilities. Do not leave dismantled bed lofting or bunking parts out in the hallway or walkways.
Off-Campus Status
All first, second, third-year, and fourth-year students are required to live on campus and enter into a residency agreement each academic year. This agreement serves as a contract outlining the terms and conditions for occupancy of College housing and board plan participation. First, second, third, and fourth-year students can request to live off campus for a given academic year by submitting a formal application to the Residence Life Office. All first-year students requesting to live off campus must meet with the Residence Life Office prior to approval. Off-campus applications are available through the Residence Portal More information on the off-campus approval process can be found on our Housing Selection website.
Pitzer@CCA - Claremont Collegiate Apartments (CCA)
If you are living at the Claremont Collegiate Apartments this year, make sure to look at their Housing Services Student Guide, as some policies, and procedures may be different to main campus housing. If you have you have any specific questions you can contact housing@pitzer.edu or go to the CCA Housing Services Office located in building B-103 “Manager’s Office”.
Refund Policy for Housing Cancellation
All charges will be issued following the formal Withdrawal or Leave of Absence policies as written in the Refund Policies section per the Pitzer College Course Catalog.
Renter’s Insurance
All students are highly encouraged to obtain Renter’s Insurance or look into coverage for their personal belongings while they live on-campus.
Residence Life Office
The Residence Life Office is located in East Sanborn C300. Students can pick-up items such as toilet paper, limited cleaning supplies, vacuums, and trash bags. Similar items can be found at the Housing Office at CCA.
Residency Requirement
All students who have entered into a residence hall agreement by requirement or choice are financially responsible for the entire academic year’s room and board charges unless notified in writing that they have been granted off-campus status or are studying abroad. Students who abandon or do not claim their assigned space can be relocated to other spaces within college housing at the discretion of the Residence Life Office contingent on space availability.
Students granted off-campus status based on false or misleading information will have their status reversed and will be responsible for all applicable room and board fees.
Residence Hall Check-In/Check-Out Procedure
Please adhere to all opening and closing information guidelines for scheduled opening and closing periods. Information on fall closing and spring closing of the residence halls can be found on the Residence Life and Housing website.
Room Changes
There is a room change period each semester during the second week of classes. Students may request a room change by contacting housing@pitzer.edu. We encourage you to first set up a mediation with your RA. If a mediation is not successful, you can contact your Residence Director or the ResLife Office.
Room changes will be approved subject to availability. If you are approved to move, you will have no more than 48 hours to complete the move.
If you change or swap rooms without going through proper procedures, you may be charged $50 and be required to move back into your assigned room. A subsequent $25 charge can be issued for each day of non-compliance. Also, if you “double occupy” a room (i.e. an individual person who uses both beds/both side of the room) these same fees will apply. Please follow room change guidelines.
Residence Life does not honor requests for room changes which are discriminatory of individuals based on race, color, creed, religion, national or ethnic origin, sex, gender, age, sexual orientation, marital status, pregnancy, disability, medical condition, or veteran status.
Room Condition Report
The opportunity to complete an online Room Condition Report (RCRs) is provided to all students when they move into their rooms. These forms have been prepared to describe the condition of the room at the time of occupancy. These forms are used at the beginning and end of the occupancy period to evaluate any damage during that time. Each student is expected to complete the online form within 72 hours of moving into a room. Failure to note any discrepancies between the form and the room or failure to complete the RCR could result in billing for preexisting damage. All students are encouraged to review room condition reports carefully.
Self-Checkout
To checkout of the residence halls when vacating, all residents will complete a Self-Checkout form online. Their room will be inspected later by the ResLife staff and charges may be billed to their student account.
Single Rooms
Each residence hall at Pitzer has a limited number of single occupancy rooms that are available to students. Please see the Housing Selection process online for further information.
Storage
Pitzer does not provide storage for student belongings or room furnishings; this includes college issued bed frames and mattress that students do not intend to use. If you need to store items over summer break or when you are abroad, you are strongly encouraged to rent off-campus storage facilities that are insured.
If you plan to have a storage container delivered to campus, you must register your storage container with the Residence Life Office online. A designated storage container drop off area is located in the East Mesa parking lot. Any unregistered storage containers found on campus will be removed. Please see Off-Campus Storage Options on the Residence Life and Housing website for more information.
Substance-Free Living
Students interested in being placed in substance free environments should reach out to the Residence Life Office and designate this request on their housing application.
Termination of Housing
Any student who, in the judgment of the Vice President of Student Affairs/Dean of Students or their designee, presents a clear and present danger to the health, safety, and/or welfare of themselves or other members of the College community; has violated any of the residential housing contract terms; and/or other College policies is subject to termination of their residential housing contract. Students who are dismissed will be required to vacate the residence halls within 48 hours of notification of dismissal. Refunds will be calculated on a case-by-case basis.
Work Orders
If anything in your room or a common area in the residence hall is in need of repair, please fill out a Facilities work order online. After 5 p.m., please call Campus Safety, or stop by the Residence Life Office, for an emergency work order. If computer service is needed, please contact Information Technology at help@pitzer.edu.
