Faculty Handbook 2020-21 
    
    Nov 29, 2020  
Faculty Handbook 2020-21

IV. GOVERNANCE


IV. GOVERNANCE

A. Dean of Faculty
B. Field Group Organization
C. Comprehensive Reviews of Field Groups
D. Faculty Meeting
E. College Council
F. Charges to Standing Committees

1.   Academic Planning Committee
2.   Academic Standards Committee
3.   Appointments, Promotion and Tenure Committee (APT)
4.   Budgetary Implementation Committee (BIC)
5.   Campus Life Committee
6.   Curriculum Committee
7.   Diversity Committee
8.   Study Abroad and International Programs Committee
9.   Faculty Executive Committee (FEC)
10. Advisory Board for Library Planning
11. Campus Aesthetics Committee

12. Sustainability Commitee

G. Duties of Selected Ad Hoc Committees
H. Administration of Committees
 

A. DEAN OF FACULTY

1. Appo
intment. The Dean of faculty shall be appointed by the President and the Faculty Executive Committee from a slate developed by an ad hoc Search Committee. The Dean of Faculty’s appointment is normally for a fixed period of four to six years.  Annual reviews by the President shall be shared with FEC.  To determine contract extension, if any, a full review conducted by FEC will take place in the fall semester of the final year of the contract.  The conditions of any extended terms are to be negotiated.

2. Removal.  In cases of removal, the President will act only with the consent of FEC.  The president will share the cause of removal with FEC. 

3. Recusal.  The Dean of Faculty will recuse from FEC deliberations in the above cases. 

4.  Qualifications. The Dean of Faculty should be a person with a solid academic background in research and teaching, an interest in the wide range of the liberal arts, and a person who, while being an administrator, has not lost his or her sense of being a faculty member. The Dean should be a person able to recognize and help develop the long-term potentialities of Pitzer College , translating ideas into institutional realities. The Dean could come either from inside or from outside Pitzer College . If the Dean is appointed from the outside, he or she should be acceptable as a full-time faculty member and should have faculty status. Normally, tenure consideration according to the standard procedures of the College will precede the appointment as Dean of Faculty, with Presidential action on the recommendation occurring at the end of the first year in office. Otherwise, when appropriate, tenure consideration according to the standard procedures of the College can occur at a later date. The faculty position of the Dean is understood as being in addition to existing slots and should not affect the future staffing of field groups.

5. Duties. The Dean of Faculty shall be assisted by an Executive Secretary. The Dean of Faculty is responsible for:

3.1 Innovation and coordination of both the curriculum and educational processes of the College;
3.2 Facilitating the work of the faculty;
3.3 Facilitating communication among the major committees of the College;
3.4 Overseeing faculty recruitment and faculty development;
3.5 Providing staff assistance to governance committees;
3.6 Assisting the President in development; and
3.7 Serving as the College’s representative in intercollegiate academic affairs. The Dean of Faculty shall be a voting member of the Executive Committee (though ineligible to be chairperson).


B. FIELD GROUP ORGANIZATION

1.There are two types of Field Groups:

Field Groups A: Field Groups composed of Pitzer faculty members holding full-time appointments (including joint appointments) in a particular field; hereafter referred to as Field Groups A. (Africana Studies, Anthropology, Art, Asian American Studies, Chicano Studies, Classics, Creative Studies, Economics, English and World Literature, Environmental Studies, Gender and Feminist Studies, History, History of Ideas, International and Intercultural Studies, Linguistics, Mathematics, Media Studies, Modern Languages, Literatures and Cultures, Natural Sciences, Organizational Studies, Philosophy, Political Studies, Psychology, Sociology).

Additional faculty members who do not hold a contractual appointment to this field may become members of the Field Group upon the majority vote of the other members of the Field Group. Such secondary appointments may be made for an indefinite period of time or may be renewed annually. Once appointed, these additional members of the Field Group will have the same rights as all other members of the Field Group including the signing of major forms. These secondarily appointed members will be counted as members of the Field Group for purposes of deciding whether the Field Group must submit a report on the activities of Field Group members under review in accordance with Section IV.B.2.9 below. These secondarily appointed members may be expelled from the Field Group only with cause and by the vote of two-thirds of the other members of the Field Group. Any expulsion must have the approval of the Faculty Executive Committee.

Faculty holding primary appointments in a particular field may not unilaterally resign from that Field Group or be expelled from it by the other members of the Field Group. Any changes involving one’s primary appointment must be initiated by either the Field Group or individual involved. Following such a request, changes in one’s primary appointment must be approved by the President upon the recommendation of the Faculty Executive Committee.

Field Groups B: Field Groups in which there are no primary appointments among Pitzer faculty; hereafter referred to as Field Groups B. (American Studies, Asian Studies, Neuroscience, Science Technology and Society).Such Field Groups may come into being whenever four or more members of the Pitzer faculty feel that such a Field Group will serve their interests. The establishment of such Field Groups must be recommended to the President by both the Academic Planning Committee and the Faculty Executive Committee. Once they have been created, new members may be added by a majority vote for either continuing or annual membership. Members may be expelled only by a two-thirds vote of the other members of the Field Group. Any expulsion must have the approval of the Faculty Executive Committee. Individuals may resign from such Field Groups unilaterally, but if such a resignation brings the membership of the Field Group to fewer than four members, its continued existence must be approved by both the Academic Planning Committee and the Faculty executive Committee. 

Any Field Group B may be dissolved by the President

(a) acting upon a recommendation of the Field Group with the approval of both the Academic Planning Committee and the Faculty executive Committee; 
(b) acting upon a recommendation of either the Academic Planning Committee or the Faculty Executive Committee and approval of the Faculty.

2. Rights, Duties and Privileges of Field Groups:

2.1      All Field Groups are entitled and encouraged to include students as members. Students will be appointed annually.

2.2       Field Groups shall meet formally in the first week of the fall semester to determine membership for the upcoming year including voting rights (e.g., whether or not those on leave have voting rights and/or will be counted in quorum, what a quorum is, student involvement, whether or not part-time and/or one-year leave replacements have voting rights and are counted in the quorum). This information must be on file in the Dean of Faculty’s office no later than the second week of the fall semester.

2.3      Field Groups shall determine their internal organization (e.g., convener, curriculum liaison, personnel liaison). This information should be communicated to the Dean of Faculty’s office no later than the second week of the fall semester.

2.4      Field Groups will plan their curriculum for the following year and submit it to the Dean of Faculty’s office and the Curriculum Committee for approval. Faculty whose classes’ special meetings or activities might require students to miss other classes should make that fact clear in the courses’ catalog descriptions, specifying the times and dates of potential conflicts, if possible.

2.5       All Pitzer Field Groups of 2 or more FTE Faculty should schedule a minimum of 10% of their classes over a two year period on MWF 8:00 am or TTh at 8:20 am. Normally, Field Groups should schedule some of their larger introductory courses at the above times.

2.6      Field Groups will review their majors and recommend any changes to the Curriculum Committee for approval. 

2.7      Field Groups will recommend students for graduation to the Academic Standards Committee and additionally determine policies for the granting of Honors in their field. They will recommend any candidates for honors to the Academic Standards Committee for approval.

2.8      Field Groups will meet to discuss research, teaching and other scholarly activities of their members and devise ways of facilitating such activities among their members.

2.9      Field Groups A consisting of four or more faculty members shall submit a report on the scholarly activities and Field Group participation of any of its members who are under consideration for contract renewal, promotion, tenure, or five-year review. Field Groups A of fewer than four members will not submit such a report. Instead, Field Group members will be individually interviewed by the ad hoc sub-committee on the above issues. When a non- contractual member of a Field Group B, or of a Field Group A, is under consideration for contract renewal, promotion, tenure, or five-year review, such field groups will submit reports on the member’s scholarly activities and Field Group participation only on the request of the candidate.

2.10    When the College authorizes a full-time search in an existing Field Group, the Appointments, Promotion and Tenure Committee will appoint one of APT’s members to act as liaison with the Field Group in all aspects of recruitment. The APT Representative will serve as Affirmative Action Facilitator on such a search. 

2.11    The Field Group has the authority to recommend the major requirements for that field, the courses to be included in meeting those requirements, the criteria for honors in the field, and nominations for faculty and student awards.

C. POLICY FOR COMPREHENSIVE REVIEWS OF FIELD GROUPS

1. Overview and Goals
All Field Groups at Pitzer College that have a program or major will undergo Comprehensive Reviews (CRs) on a regular cycle, which will normally be every eight years. CRs have two broad purposes. The first, and the most important of these, is to provide for periodic examination of each Field Group’s educational goals and its efforts to achieve those goals. Such examination is meant to facilitate, and indeed catalyze, the College’s efforts to sustain academic excellence in all of its programs, both by responding to new developments in scholarship and pedagogy, and by addressing particular challenges that arise within particular Field Groups. The second goal of the College’s CRs is to insure that the College’s academic programs are validated by an appropriate and legitimate form of professional peer review.

The core of the College’s CRs will be a two-year process of Field Group self-study. An important component of this self-study process will be the Field Group’s dialogue with a Visiting Committee and with each Visiting Committee’s report to the Field Group, Pitzer’s Dean of Faculty, and Pitzer’s Academic Planning Committee (APC).

The Visiting Committee component of the CR process contributes to the primary goal of improving educational outcome by facilitating dialogue between the Field Group and disinterested professional peers. In this context, the Visiting Component of the CR is particularly valuable for helping each Field Group to examine the relationship of its curriculum to ongoing developments in scholarship and pedagogy in the areas for which each Field Group bears responsibility. The Visiting Committee component of CRs is central to achieving the second goal of the College’s CRs.

The College’s Comprehensive Reviews of Field Groups will not address individual personnel matters or evaluate individual faculty. CRs are programmatic reviews. Moreover, the purpose of the College’s CRs will not be to encourage conformity to the modal curriculum of a discipline or interdisciplinary field, as found on either a global or some more provincial scale (i.e., a national or regional scale). In this regard, the purpose of the CRs is, instead, to help insure that decisions made by Pitzer Field Groups, particularly decisions to move in distinctive or even unique curricular and pedagogic directions, eschew solipsism and gain as much as possible from dialogue with professional peers.

2. Overview of Procedures
2.a.
Each CR involves a two-year process. In Year 1 of its CR, a Field Group will prepare and submit its Self-Study Report. In Year 2 of its CR, the Field Group’s Visiting Committee will visit the College and prepare its Report. One semester following the Visiting Committee’s Visit and Report, the Field Group will prepare its Response to the Report of the Visiting Committee.

2.b. At least six weeks before the end of each semester (fall or spring), the Office of the Dean of Faculty will identify Field Groups that, on a rotational basis, are scheduled to begin the first phase of their CR in the subsequent year (i.e., Year 1 of the CR). The Dean will then meet with each of those Field Groups to determine if there is any extraordinary circumstance that might require delaying a CR. Possible delays of CRs will also be discussed with the Academic Planning Committee (APC). If after these discussions, a Field Group or the Dean of Faculty believe that a delay is warranted, the delay will be brought to the APC for a vote; a simple majority of the APC will be required to approve such a delay. This process of seeking a delay in a CR must be completed no later than three weeks before the end of each semester. In cases where a CR is delayed, the Dean of Faculty will seek to identify another FG that can begin its CR, in place of the FG that has had its CR delayed. No CR will be delayed by more than two years.

2.c. The initial Self-Study Report, the Report of the Visiting Committee, and the Field Group’s Response to the Report of the Visiting Committee will together constitute the written documentation of the Field Group’s CR. This packet of three documents will be made available to the Field Group, the Dean of Faculty, the Faculty Executive Committee, and the Academic Planning Committee. In any case where the availability of these documents would involve a breach of confidentiality, the relevant passage of the documents will be redacted by the Dean of Faculty.  The need for such redaction should normally not occur, since the CR does not engage in the evaluation of individual faculty members

2.d. For Field Groups with two or fewer faculty, the CR may be incorporated into the CR of a second Field Group. Such arrangements will be by mutual agreement of the Field Groups and coordinated by the Dean of Faculty.

2.e. For Field Groups that otherwise undergo comparable review processes, because of their connection with intercollegiate programs or departments in the consortium, the College will substitute participation in the review process of the consortium, as long as that review process includes within it the charge of addressing how the larger program, or department, of the consortium is (i) addressing Pitzer’s educational objectives, (ii) articulating with other Pitzer Field Groups, and (iii) serving the educational needs of Pitzer students.

 

3. The Self Study Report

3a.
In the first semester (fall or spring) of Year 1, field groups will gather relevant data and materials to prepare their Self-Study Report. Because disciplines and interdisciplinary programs vary, so too will the form and contents of the Self-Study Report prepared by each Field Group. At the same time, each Field Group’s Self-Study Report will be guided by these general suggestions and principles:

i. In the main portion of the Self-Study Report, the Field Group will address the following questions, as well as others it deems appropriate to address:

•    What are the main student learning outcomes (SLOs) of the major? How does the Field Group assess these learning outcomes? How does the field groups assess the college-wide educational objectives? Field Group must provide evidence that students are meeting major learning outcomes and educational objectives, e.g., senior theses, sample coursework, tests, including an analysis of student evidence.  In regard to which of these student learning outcomes and educational objectives does the Field Group seek improvement and why?
•    How does the Field Group’s curriculum serve students who are not majors? In what ways does the Field Group seek to improve its contribution to the education of non-majors?
•    How does the Field Group’s curriculum relate to the College’s educational objectives?
•    How does the Field Group’s curriculum and its requirements for both majors and minors, compare with the curriculum and requirement at other undergraduate institutions?
•    What is the relationship of the Field Group’s curriculum and requirements to the most important scholarly and pedagogic developments in the Field Group’s discipline or  interdisciplinary field, since the last CR.
•    In what ways, does the Field Group contribute to the public intellectual life of the College and the Consortium?
•    How does the Field Group work with cognate departments or programs in the Claremont Consortium?
•    What approaches are taken within the Field Group to assess student learning? Must include direct assessment of student learning for majors and non-majors.
•    In the judgment of the Field Group, what are the strengths and weaknesses of the library and/or IT services or resources that support
•    What areas or specific questions should the Visiting Committee address during its visit and in its Report?

ii. Each Self-Study Report should include as an appendix a documentation of the courses offered (titles, course descriptions, and syllabi) and their enrollments, since the previous CR. Records of courses (other than syllabi) and their enrollments will be made available to each Field Group by the Registrar’s Office and will include both aggregate enrollments and enrollments by college within the consortium. The appendix of the Self- Study Report will also include documentation of the number of majors in each year, since the previous CR.

iii. Current curriculum vitae for all tenured and tenure-track faculty, as well as for any other faculty on multi-year contracts, will also be included as an appendix to the Self Study Report.

3b. Each Field Group will be free to set its own procedure for preparing its Self-Study Report, but it will have the option of using up to two one-day Field Group retreats to prepare this report, with funding from the College at a reasonable level for food and facilities.

3c. The Field Group’s Self-Study Report will be completed no later than at the end of the fall or spring break of the relevant semester of Year 1 of the CR. For example, if a Field Group is notified in Fall 2000, their Self-Study Report is due by fall break of Fall 2001. Submission of the Self-Study Report represents the end of Year 1 of the CR.

3d. The Field Group’s Self-Study Report will be submitted to the Dean of Faculty and the APC. The Dean of Faculty will then prepare, in consultation with the APC, a document with any supplemental questions for the Visiting Committee, except in cases where the Dean of Faculty judges that there are no supplemental questions to be addressed to the Visiting Committee.

4. The Composition of the Visiting Committee

4a.
The Visiting Committee will consist of three persons.

4b. At the time it submits its Self-Study Report, each Field Group will also submit two list of names as part of the process of selecting the members of the Visiting Committee. On the first list, the Field Group will provide the names of 5-7 persons outside the College who would be in a position to identify appropriate reviewers. These would include, for instance, officers of disciplinary associations, editors of major journals, and other scholars who have exhibited leadership in their field. The Field Group will briefly explain the basis for each name’s inclusion on this list. On the second list, the Field Group will provide the names of 5-10 persons outside the College who it judges would be appropriate to serve on the Visiting Committee. Again, the Field Group will identify the relevant expertise and credentials of the colleagues on this list. The Field Group will not include any individuals with strong personal ties to any member of the Field Group (e.g., a spouse who is a faculty member at another institution).

4c. The Dean of Faculty will contact the colleagues on the first list and ask them each to identify a brief list of colleagues for possible service on the Visiting Committee.

4d. After obtaining these lists, and in consultation with the Academic Planning Committee, the Dean of Faculty will then prepare a list of 10-15 names of possible members of the Visiting Committee to present to the Field Group. The Field Group will be asked to eliminate from this list any person whose relationship with a member of the Field Group might compromise the CR. The Field Group will be able to eliminate up to three names on this basis.

4e. The Dean of Faculty will then establish the Visiting Committee from the names remaining on the list. This, quite obviously, will require contacting potential members of the Visiting Committee to confirm their willingness to serve the College. Members of the Visiting Committee will be offered an honorarium comparable to that offered by aspirant peer institutions of the College, as determined by the Dean. Normally, the Visiting Committee will be established by one semester prior to Year 2 of the CR.

4f. As a rule, each Visiting Committee will have at least one member who has previous service on similar visiting or external committees for other institutions. As a rule, the Visiting Committee will also be composed so as to represent major branches of a discipline or interdisciplinary field. Finally, as a rule, the Visiting Committee will normally have at least one member from an aspirant peer institution of the College (i.e., a small liberal arts college of recognized excellence).  The Visiting Committee may include one member from a leading research department of a Field Group’s discipline or interdisciplinary field.

5. The Visiting Committee’s Visit and Report
5a.
The members of the Visiting Committee will be provided the following written materials at least six weeks in advance of its visit: the written documents of the previous CR; the Field Group’s Self-Study Report, and any supplemental documents prepared by the Dean, in accord with 2d above.

5b. Arrangements for the Visit of the Visiting Committee will be handled by the Dean of Faculty’s Office, in cooperation and coordination with the Field Group.

5c. Visiting Committees normally will spend three evenings and two full days on campus, whenever possible toward the end of the week, from Wednesday evening until Friday afternoon. The Visiting Committee will meet (individually and/or as a Committee) with each faculty member and with the Field Group as a whole. It also will meet privately, usually over lunch, with undergraduate majors and minors and a few students randomly selected from current courses. If possible, recent alums will also be included in this meeting with students. In addition, the Dean’s office will invite faculty members from Field Groups that connect or articulate with the Field Group under review to meet with the Visiting Committee, also in private (that is, absent both the Dean of Faculty and members of the Field Group under review). The Dean’s office will also invite faculty from cognate departments in the Claremont consortium to meet with the Visiting Committee. In cases where there is close cooperation between a Pitzer Field Group and a department elsewhere in the consortium, the Visiting Committee will normally meet separately with that non-Pitzer department. The Dean’s office will also invite all members of the Pitzer faculty to a session with the Visiting Committee. Finally, the Visiting Committee’s schedule will include an entry interview with the Dean of Faculty and an exit interview with the Dean of Faculty and the President. The overall schedule will be put together by the Dean of Faculty’s Office in consultation with the Field Group.

5d. Visits of Visiting Committees will normally be completed in the fall or spring semester following the submission of the Self-Study Report, i.e., first semester of Year 2 of the CR.

5e. The Visiting Committee will be asked to establish its own Chair and will be responsible for submitting its report to the Dean of Faculty and the APC within six weeks of its visit to Pitzer.

6. Completion of the CR
6a.
The Field Group will then prepare a written response to the Report of the Visiting Committee. This will be completed in the semester following receipt of the Report of the Visiting Committee, i.e., during the second semester of Year 2 of the CR. Each Field Group will be free to establish its own procedure for preparing its response to the Visiting Committee’s Report, but it will have the opportunity to make use of a one-day Field Group retreat, with funding from the College for food and facilities.

6b. Field Groups may elect to identify specific multi-year plans of program improvement, as part of their response to the Visiting Committee’s Report. In such cases, Field Groups will submit subsequent annual reports to APC recording their progress in implementing these plans, and these annual reports will become addenda to the Field Group Response.

6c. In the extraordinary circumstance that the APC judges that a particular aspect or aspects of a Field Group’s operations requires improvement and the Field Group does not submit any plan for program improvement in that aspect or aspects of its program, the APC will, by a simple majority vote, ask the Field Group to develop a program improvement plan in regard to that aspect or aspects of its operations, and to submit annual reports about the implementation of this program improvement plan. This should almost never occur.

7. Guidelines for Initiating the New Policy of Comprehensive Reviews of Field Groups
7a.
In scheduling the initial CRs, the Dean of Faculty will be responsible for integrating this new process with the College’s previous process of internal self-study (i.e., the Dean will identify Field Groups that are ready to move into the new Comprehensive Review process, as a result of their preparation of recent internal self-studies.)

7b. Where the new policy asks the Field Group to provide information since ―the previous CR,‖ the College will in the first cycle of CRs ask each FG to provide such information, over the last five years.

7c. Since it will be easiest to establish appropriate Visiting Committees for more established disciplines, the College will undergo CRs for such Field Groups before proceeding to do CRs for relatively nontraditional Field Groups (e.g., IIS). The latter group of Field Groups will undergo CRs at the end of our first eight year cycle, when the College has gained more experience doing CRs.

7d. The Dean of Faculty will insure that the budget for future academic years include sufficient funds to begin the CR process, with the first Visiting Committees coming to the College no later than the 2006-07 academic year.

D. FACULTY MEETING
The Faculty shall meet on a regular basis (normally on Thursday at 4:15 pm) but not less than once a month to discuss issues relating to the college (see By-Laws, Article I, Section 1.5, “Powers of the Faculty”). The Faculty (defined, Bylaws, Article I, Section 1.3) may vote and make recommendations to other agencies of the College (including, but not limited to, standing committees, College Council, and the College’s President).

A Faculty Meeting will be called by the Chair of the Faculty Executive Committee or by any group of 10 faculty. Notification of a faculty meeting will be made at least 4 days in advance with a list of agenda items to be discussed. Normally, agenda items will be set by the Chair of FEC from items submitted by FEC, or by any faculty member.Faculty members may also introduce new items of business from the floor at the beginning of the meeting. In the case where the meeting is called by a group of 10 or more faculty members, they will set the agenda. FEC minutes will list all requests for faculty meeting agenda items. Minutes of the actions, if any, of the meetings shall be kept by a faculty member volunteer designated at each meeting and shall be filed in the Dean of Faculty’s Office. The Chair of FEC will chair the meeting and only vote to break a tie. A quorum will consist of one third of the faculty not on sabbatical leave. Normally, the Faculty Meeting will be governed by Roberts’ Rules of Order. Normally, and in accordance with the bylaws (bylaws, Article I, Section 1.5.c), matters on which a vote is taken at Faculty Meeting will go as recommendations to College Council, except in those areas reserved to faculty (enumerated in Bylaws, Article I, Section 1.5.c). If there is doubt as to whether a recommendation should proceed to College Council or to another agency of the College, the question will be decided by a ruling by the chair of the Faculty Meeting, subject to reversal by a majority vote of those faculty members in attendance.

E. COLLEGE COUNCIL
Regular College Council meetings will be held at 4:15 p.m. on Thursdays as needed, but no less frequently than once per semester. For the composition, duties, and procedures of College Council, See Bylaws, Article II, in this handbook. In addition to those procedures, the following rules will apply:
1.     Any proposal that will substantially change an established College procedure or policy, or introduce a new procedure or policy, will come initially to the College Council meeting as a topic for discussion, rather than as a motion. During the meeting when such a proposal is first offered for discussion, a motion cannot be made for its adoption. (For a discussion of the initiation of policy issues in faculty meetings or Student Senate, see Section IV.D.,above; and Bylaws, Article II, Section 2.5, in this handbook.) For proposals in those areas reserved to faculty (Bylaw Article I, Section 1.5.c), the first discussion of the proposal can occur at a either a Faculty Meeting or a College Council. If it has been discussed at a Faculty Meeting, then a motion can be made for its adoption at the first College Council to which it is brought.
2.         Any proposal that will substantially change an established College procedure or policy, or introduce a new procedure or policy, must be presented to the College Council in written form, with all necessary information regarding history, goals, and, especially, procedures for implementation.
3.         Each such proposal (and motion, when this occurs) will have a speaker (or a group of speakers) responsible for informing the College Council. This person (or persons) will be allotted the first ten minutes of discussion on the proposal to answer all questions or comments.
4.         All such proposals will be submitted to the Dean of Faculty or the Chair of the Faculty Executive Committee. The Dean and the Chair, in consultation with the President of Student Senate, will decide if the proposal has been well enough developed for presentation to the College Council. Agendas containing the kinds of proposals discussed herein will be published one week in advance.

F. CHARGES TO STANDING COMMITTEES


1. ACADEMIC PLANNING COMMITTEE (APC)
1.1 Composition

a. Four appointed faculty (selected for two-year terms)
b. Four appointed students (eligible for reappointment for a maximum of a two- year term).
c. Dean of Faculty (ex-officio voting member)
d. Staff Council Representative, currently appointed (voting only on non- academic issues such as non-academic facilities planning, non-academic space allocation, non-academic staffing levels or grant opportunities requiring the participation of staff)

1.2 This committee is responsible for considering and recommending major changes in academic policies and for planning the long-term academic direction of the College. APC will generally convene a faculty retreat every 3 years to identify and prioritize academic goals for the college. Normally, when a faculty position becomes vacant due to retirement or resignation, the apposite field group(s) will be invited to submit a rationale indicating why the position should be returned to it. If this rationale is persuasive, APC will recommend the reallocation of the position to the field group(s). In addition to outlining how the returned position will serve the field group, field group(s) or interested parties should state clearly how the replacement or new position would serve the long- term undergraduate educational goals of the college, such as social responsibility, interdisciplinary education, social justice, intercultural understanding, and environmental sensitivity.

Field Group proposals for a faculty position must include a Diversity Self- Assessment and a detailed recruiting plan that will ensure a diverse applicant pool. This Diversity Self-Assessment must include: (1) an evaluation of field group composition in relation to historically underrepresented minorities in the United States, within the broader field or discipline of the proposal, and may include an evaluation of other forms of diversity (sexual orientation, nationality, intellectual tradition, etc.); (2) how their proposed position addresses the College’s overall commitment to diversity, and diversity within the field group.  If the field group(s) does not request a reallocation, or if the rationale is deemed not convincing by APC, the Committee will invite all field groups in the College to submit proposals for the position. Criteria used to determine whether a request is convincing will include the field group’s self study, external review of the field group, support for the overall mission of the college and community, number of majors, course offerings and class sizes and contributions to classes not within the field group(s) (for example, first-year seminar). In cases where the departing faculty member had a contractual appointment in two areas (as an example, sociology and gender and feminist studies), each field group should submit a request for reallocation to APC. In cases where the departing faculty member historically contributed to a program or field group on a regular basis (even if that contribution was not contractual) that program/group will be invited to submit a justification for the new position description to include language reflecting that commitment and, to the extent possible, assure its continuance. In the event that no new faculty positions become available during the academic year that such a vacancy occurs in, and the regularly scheduled faculty retreat is 2 or more years distant, APC shall convene a retreat or meeting to re-evaluate the designation of the faculty position that becomes available due to the retirement or resignation.

When new lines become available, APC should invite any interested parties, including all field groups within the College, and those seeking to establish new field groups, to submit requests for those positions. As noted in the paragraph above, such proposals must include a Diversity Self-Assessment, and a detailed diversity recruitment plan. The goals identified at the faculty retreat mentioned above will inform APC’s recommendation of new positions; APC will recommend an allocation based on the long range goals established at the retreat. APC shall keep and distribute detailed minutes about these deliberations, and future APCs shall refer to these minutes as a starting point for future allocations, thus preserving a sense of history and providing due weight to previous recommendations.

1.3 Functions
a. The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to the College Council. The Chairperson will vote; in case of a tie a motion shall be defeated.

b. One member of this Committee shall be selected to serve on the Budgetary Implementation Committee and to act as a liaison between those two bodies. This person will also serve as a Faculty Representative on the Trustee Budget Committee. Normally, this representative will serve on these budget committees for two years.

c. This Committee will annually identify and announce the areas of curricular concern it sees as most important to address during the coming year, keeping in mind the educational objectives of the College as they affect students within and outside of the classroom.

d. This Committee will provide oversight for the assessment of the college’s educational objectives, as they pertain to academic planning, comprehensive program review, and external accreditation (i.e., WASC). In addition, this committee will provide oversight for the assessment of student learning outcomes among field groups, academic programs (e.g., intercollegiate programs, Community Engagement Center, and International Programs), and academic activities (e.g., advising and first year seminars), as they pertain to academic planning, comprehensive program review, and external accreditation (i.e., WASC). Based on the assessment of the college’s educational objectives and student learning outcomes, this Committee will make recommendations to FEC, Curriculum Committee, and Budget Implementation Committee as appropriate.

e. This Committee will consider the impact of admissions and financial aid policies on the composition of the student body.

f. The Committee will consider and recommend to FEC proposed new field groups.

g. This Committee will consider and recommend to Curriculum Committee proposed new majors, clusters and special programs.

h. The Committee will consider and recommend to College Council the allocation and description of multi-year positions within the context of long-term planning. 

i. This Committee will work to promote a closer relationship between Special Programs, the PACE Program and the mainstream academic life of the Colleges.

j. The Committee will consult with FEC with regard to all proposals relating to the allocation of existing or new space that may affect the academic life of the College. Such proposals will require the approval of both APC and FEC for recommendation to College Council.

k. This Committee will consider and, where appropriate, forward to the College Council recommendations from the Study Abroad and International Programs Committee and the Diversity Committee, which involve policy issues affecting the broader academic life of the college.

2. ACADEMIC STANDARDS COMMITTEE
2.1 Composition


a. Three appointed faculty
b. Three appointed students
c. Registrar (ex-officio voting member)
d. Dean of Students (ex-officio voting member)
e. One representative from the Office of Black Student Affairs (non-voting, except in case of a tie amongst regular voting members)
f. One representative from the Chicano Studies Center (non-voting, except in case of a tie amongst regular voting members)
g. One representative from the Center for Asian Pacific American Students (nonvoting, except in case of a tie amongst regular voting members)

2.2 This Committee is concerned with interpreting the academic policies of the College.
2.3 Functions
a. The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to College Council. The chairperson will vote; in case of a tie the three support center representatives will vote.
b. The Committee will act on all student petitions for exceptions to College academic regulations.
c. The Committee will review current policies and make recommendations to the College Council for any changes.
d. The Committee will place students on academic contract or expel students for academic deficiencies.
e. The Committee will consider the applications of students who have withdrawn or who have been dismissed from the College for academic reasons and seek to be readmitted.
f. In consultation with the Office of Admissions, the Committee will consider cases of special students who seek change of status to regular students.
g. The Committee will audit admission cases, which fall outside the guidelines regularly used by the office of Admissions, and act on recommendations of that Office.
h. This Committee will consider exceptions to the regular policies regarding financial aid, and act on recommendations from the Office of Financial Aid.
i. The Committee will review all senior students for having met the requirements for graduation and honors and will recommend appropriate students to the Faculty for graduation and honors.

3. APPOINTMENTS, PROMOTION AND TENURE COMMITTEE
3.1 Membership.
The Appointments, Promotion, and Tenure Committee shall consist of:
a. Six faculty members elected by eligible faculty (as defined in the Bylaws of Faculty, Staff and Student Governance, Article I, Section 1.3) as voting members;
b. One senior and one junior student, selected by the Student Appointments Committee and approved by the president as voting members; and
c. The Dean of Faculty as voting member
3.2 Qualifications. Faculty members elected to the APT Committee shall be chosen from among tenured faculty. Student members shall be chosen from among full-time Pitzer College students with a minimum of one year as full-time Pitzer College students prior to taking office. Elected members of the Student Appointments Committee shall be ineligible for appointment to the APT Committee.
3.3 Elections and Terms of Office. Elections to the APT Committee shall be held each academic year. APT Committee members shall be elected for terms of two years each and shall not be eligible for re-election for the Committee for a three-year period following their terms. In years when fewer than three of the six members are continuing in office, enough retiring members may be re-elected for one additional year to result in three members continuing in office. Vacancies created by resignation, etc., shall be filled for a one-year period additional to the remainder of the current academic year. Student members shall be appointed for terms of two years. Vacancies in student membership created by resignation, etc., shall be filled for the remainder of the academic year in the case of a senior student vacancy, and for a one-year period additional to the remainder of the academic year in the case of a junior student vacancy. It is intended that one student member be replaced each year. Further rules concerning elections to APT may be found in this Handbook under ―Faculty Workload Policies,‖ Section V.O.4.
3.4 Officers. The Chair, Vice-Chair and Secretary of the APT Committee shall be elected by the voting members of the Committee for a one-year term not subject to reelection in the succeeding year. The Vice-Chair shall function as the Chair in the absence of the Chair. The Chair shall have a vote in the event of a tie.
3.5 Powers.The APT Committee will make recommendations and advise the President in matters of faculty appointment, contract renewal, promotion, and tenure.
3.6 Meetings. The APT Committee shall meet at the call of the Chair, or of the President, or of the Dean of Faculty, but not less than once a month nor less than eight meetings during the academic year. The Chair shall prepare the agenda in consultation with the Dean of Faculty.
3.7 Quorum. A quorum shall consist of no fewer than five of the voting members of the APT Committee, of which a minimum of four must be faculty members, not including the Dean of Faculty.
3.8 Minutes. The Chair of the APT Committee shall direct the manner in which minutes are to be kept. Copies of the minutes shall be made available to the President and to the members of the Pitzer College community as quickly as possible.
3.9 Confidentiality. In all personnel matters, members of the APT committee shall maintain confidentiality and the right to privacy with respect to personnel files (V.I.2.c), content of material gathered in the hiring or review process, respondent identity, vote counts, and the expressed opinions of individual committee members. The discussion of procedural matters and the reporting of alleged procedural violations are not subject to confidentiality requirements.

 

4. BUDGETARY IMPLEMENTATION COMMITTEE
4.1 Composition

a. President of the College (non-voting member)
b. Dean of Faculty (voting member)
c. Vice President for Administration/Treasurer (voting member)
d. One appointed faculty member. This person will also serve as a Faculty Representative on the Trustee Budget Committee.
e. One faculty member of the Faculty Executive Committee (voting member)
f. One faculty member of the Academic Planning Committee (voting member)
g. One student (voting member, normally the Vice-President of Student Senate)
h. Associate Treasurer (non-voting member)
i. Two staff, non-senior, non-voting, selected by the Staff Council of Representatives.
**The Vice President of Admission and Financial Aid, Director of Financial Aid, Dean of Students and Vice President for Advancement to receive the agenda and when issues of particular relevance to their respective areas are discussed will participate as non- voting members.

4.2 Duties. This Committee is charged with putting together the yearly College budget within the context of multi-year budgets.This Committee is concerned with the budgeting implementation of institutional plans and programs. It recommends to the President when and how such plans will be carried out.
4.3 Functions

a. The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to the College Council. The Chairperson will vote; in case of a tie a motion shall be defeated.
b. The Committee will review the budgetary guidelines (including enrollment targets, faculty and staff compensation and fringe benefit packages, inflation and the allocation of financial aid, investment and gift income expectations) for the current academic year and recommend guidelines for the coming academic year to the Faculty Executive Committee for approval.
c. The Committee will deal with specific problems concerning any major changes in budgetary guidelines (e.g. financial aid, college enrollment, central programs and services, compensation and fringe benefits) and other issues deemed necessary.
d. The Committee will solicit and review requests for program improvements. An Administrative subcommittee will solicit and review requests for program changes and will submit a list of Administrative requests to the full committee. An Instructional subcommittee will solicit and review requests for program changes and submit a list of proposed changes to the Academic Planning Committee and the Faculty Executive Committee for their suggestions. The revised list will be submitted to the College Council for approval before it is submitted to the full committee. The full committee will recommend a list of Administrative and Instructional program improvements to the President. The approved Administration and Instructional program improvements will be reported to College Council.
e. The faculty members, one student and the Dean of Faculty shall form a subcommittee to recommend instructional budget line items to the full committee.
f. The Budgetary Committee will consult with the Executive Committee regarding the financial feasibility of proposed major capital projects and plans for implementation of such projects.

 

5. CAMPUS LIFE COMMITTEE

5.1 Composition

a. Two appointed faculty members (one each year to 2-year appointments)
b. Five student members (3 appointed, 2 elected)
c. Dean of Faculty or representative (ex-officio non-voting member)
d. Two Dean of Students or representatives (1 voting member, 1 non-voting member)
e. One staff member (elected)

5.2 This Committee will work with relevant student, faculty, alumni and trustee groups to develop and implement annually, a comprehensive plan for enhancing the intellectual, cultural, artistic and social life of the campus. It will oversee programs and support structures that foster the development of a closer intellectual community on campus.

5.3 Functions

a. The Committee will elect a faculty or staff chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to the College Council. The Chairperson will vote; in case of a tie, a motion shall be defeated.
b. The Committee will explicitly seek to promote and support close faculty-student relationships and the involvement of alumni in the life of the College.
c. The Committee will oversee issues of space development, allocation and utilization in residential areas, as well as in the Gold Student Center. Such oversight will be exercised in a manner that ensures the existence of appropriate programmatic spaces to support campus life activities. In addition, the committee will provide oversight of policies that lie at the intersection of space utilization and programming. Such policies might include the development of thematic corridors or the integration of wellness programs with smoke free/substance free corridors.
d. The Committee will solicit proposals from all segments of the Pitzer Community and, where appropriate, use its own considered judgment and initiative in promoting programmatic and space enhancement projects that foster development of an intellectual community on the Pitzer campus.
e. The Committee will allocate the Salathe, Forum, and Printed Word Funds. The Committee will also allocate available funds for special events such as lectures, films, conferences and concerts.
f. The Committee will annually make recommendations as to appropriate speakers for the Atherton and Durfee funds, and it will exercise oversight of the utilization of other planning funds. The latter will be used explicitly to promote and sustain programs and projects that foster the development of a social and intellectual community at the College.
g. The Committee will review, approve and support the orientation program for new students. h. The structure and function of this committee will be reviewed in three years.

 

6. CURRICULUM COMMITTEE
6.1 Composition

a. Three appointed faculty
b. Three appointed students
c. Dean of Faculty (ex-officio voting member)
d. Registrar (ex-officio voting member)
e. Dean of Students or his/her designee (non-voting member)

6.2 The Committee will take responsibility a) for assembling the annual curriculum; b) for ensuring that the curriculum responds fully to the needs of students and to the educational objectives of the College; and c) for generating College-wide discussion and evaluation of the curriculum (as time permits).

6.3 Functions

a. The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to College Council. The chairperson will vote; in case of a tie a motion will be defeated.
b. The Committee will approve the following for recommendation to College Council:

i.    the annual curriculum
ii.   new courses
iii. new titles/numbers/descriptions for previously given courses
iv.  proposed changes in major, minor, and special program requirements
v.   proposals from the Academic Planning Committee for new majors and special program
vi.  proposals from field groups for new minors
v.   proposals from Study Abroad & International Programs Committee regarding policies relating to Study Abroad & International Programs Committee
vii.  policies regarding independent studies

c. The Committee will recommend to the Faculty Executive Committee the allocation of sabbatical and leave replacement positions as well as the allocation of temporary positions which arise periodically because of the availability of funds.
d. The Committee will review and approve:

i. intercollegiate proposals for new curricular development ii. special majors

e. The Committee will review the proposed annual curriculum and, when necessary, recommend to Field Groups changes with respect to:

i. the availability of courses for First-Year Students
ii. the availability of courses for New Resources students
iii. the availability of courses required for majors and special programs iv. the distribution of courses by class hours and between semesters

f. The Committee will serve as an appeals body to review contested decisions made by the Study Abroad and International Programs Committee relating to the acceptance of students for the external studies program.

6.4 The Dean of Faculty’s office will assure that appropriate administrative assistance is provided.

7. DIVERSITY COMMITTEE

7.1 Composition

a. Two appointed faculty members
b. Three appointed students
c. Representative from APT
d. Representative from the Office of Admissions
e. Representative from the Office of Black Student Affairs
f. Representative from the Chicano/Latino Student Affairs Center
g. Representative from the Centers for Asian Pacific American Students (CAPAS)
h. Representative from the Dean of Students’ Office i. The Dean of Faculty or his/her designee.

7.2 This Committee seeks to implement the College’s commitments to expanded racial and ethnic diversity in the student body and in the faculty and to better representation of minority concerns in the curriculum and in student life.


7.3 Functions

a. The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to College Council. The chairperson will vote; in case of a tie a motion will be defeated.
b. The committee will act to assist the College in meeting its affirmative action goals in faculty recruitment and hiring. For each tenure-track search, the Diversity Committee shall appoint a Pitzer faculty member as its non-voting representative to the search committee. Normally that representative will be one of the Pitzer faculty members of Diversity Committee. If not, the APT committee must approve the appointment.
c. The Committee will assist in the process of attracting minority students to the College.
d. The Committee will assist in promoting increased curricular attention to minority issues and in ensuring a community environment which welcomes and values diverse perspectives and individuals of diverse backgrounds.
e. The Committee will submit to the Academic Planning Committee or the Faculty Executive Committee, as appropriate, for its approval and recommendation to the College Council, policy recommendations which speak to minority concerns within the broader academic life of the College.
f. The Committee will serve as the search committee for the College’s Junior Scholar Program. g. The Diversity Committee representative to the search will be invited to consult at important points in the process of tenure-track faculty searches, as specified in section V.G. below. At the finalist stage, the Diversity Committee representative will provide written comments to the search committee on the search and/or individual candidates, as well as be invited to the Appointments, Promotion and Tenure (APT) Committee to present the Diversity Committee’s views.

 

8. STUDY ABROAD AND INTERNATIONAL PROGRAMS COMMITTEE
8.1 Composition

a. Two appointed faculty members
b. I-GLAS chair/Associate Dean of Faculty (as ex-officio non-voting member)
c. One elected and one appointed student
d. Associate Vice President for International Programs
e. Director of Pitzer Programs and Intercultural Education/Associate Dean of International Programs.
 f. Representative of the Dean of Students Office (ex-officio non-voting member)
g. Registrar (ex-officio non-voting member)
h. Director of Financial Aid (ex-officio non-voting member)

8.2 This Committee will advise on all operations related to the Study Abroad and International Programs of the College, including but not limited to Pitzer direct-run study abroad programs, bilateral and multilateral exchanges (global and domestic), third-party study abroad programs, inbound international student academic programs (International Scholars and International Fellows).  The Committee will have oversight of all such programs to ensure high quality educational experiences for Pitzer students abroad and international students here at Pitzer.
 

8.3 Functions

a. The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to College Council. The chairperson will vote; in case of a tie a motion will be defeated.
b. The Committee will review and recommend the establishment of Pitzer-directed study abroad programs to the Academic Planning Committee.
c. The Committee will review curricular changes to direct-run Pitzer study abroad programs and make recommendations to the Curriculum Committee.
d. The Committee will hold authority to review and establish bilateral exchange programs based upon site visits and field group reports/recommendations.  The committee will similarly hold authority to terminate exchange agreements upon consultation with the Office of Study Abroad and International Programs.
e. The committee will recommend to the Academic Planning Committee long-term policy changes affecting the role of Study Abroad and International Programs in the life of the College.  The Committee will review any new direct-run Pitzer study abroad program and make recommendations on its establishment to the Academic Planning Committee.
f. The Committee will review and adjudicate on all petitions in the fall semester for non-approved programs for the following academic year.
g. The Committee will recommend to the Academic Planning Committee long-term policy changes affecting the role of External Studies in the life of the College.

 

9. THE EXECUTIVE COMMITTEE OF THE FACULTY (FEC)

9.1 Membership. The Executive Committee of the Faculty shall consist of:

a. Four faculty members elected by eligible faculty (as defined in the Bylaws of Faculty, Staff and Student Governance, Article I, Section 1.3) as voting members.
b. One senior and one junior student, selected by the Student Appointments Committee and approved by the president. One student is a voting member and one non-voting;
c. The Dean of Faculty as voting member; and
d. The President in an ex officio, non-voting capacity.

9.2 Qualifications. Faculty members elected to the Executive Committee of the Faculty shall be chosen from among tenured faculty. Student members shall be chosen from among full- time Pitzer College students with a minimum of one year as full-time Pitzer College students prior to taking office. Elected members of the Student Appointments Committee shall be ineligible for appointment to the Executive Committee of the Faculty.

9.3 Elections and Terms of Office. Elections to the Executive Committee of the Faculty shall be held each academic year. Executive Committee members shall be elected for terms of two years each and shall not be eligible for re-election for the Committee [or the APT Committee] for a three-year period following their terms. In years when fewer than two of the four members are continuing in office, enough retiring members may be re-elected for one additional year to result in two members continuing in office. Vacancies created by resignation, etc., shall be filled for a one-year period additional to the remainder of the current academic year. Student members shall be appointed for terms of two years. Vacancies in student membership created by resignation, etc., shall be filled for the remainder of the academic year in the case of a senior student vacancy, and for a one-year period additional to the remainder of the academic year in the case of a junior student vacancy. It is intended that one student member be replaced each year. Further rules concerning elections to FEC may be found in this Handbook under “Faculty Workload Policies,” Section V.O.4.

9.4 Officers. The Chair, Vice-Chair and Secretary of the Executive Committee of the Faculty shall be elected by the voting members of the Committee for a one-year term not subject to re- election in the succeeding year. The Vice-Chair shall function as the Chair in the absence of the Chair. The Chair shall have a vote only in the event of a tie.
9.5 Powers. The Powers of the Executive Committee of the Faculty shall encompass the entire range of educational policy of the College, subject to the Articles of Incorporation and the By-Laws of the Board of Trustees of Pitzer College, with the understanding that the Committee will:

a. Make recommendations and advise the President:

i.on faculty appointments to standing and ad hoc committees of the College
ii. on matters of general College policy which do not clearly fall within the jurisdiction of a single committee, or which overlap the jurisdictions of several standing committees.

b. Make recommendations to the College Council concerning the establishment of standing committees, the constitution of their membership and their powers;
c. Report to the College Council on matters not within the area of concern of existing committees of the College; and
d. Act on the behalf of the College Council if circumstances require an immediate decision. Such actions are subject to review at the next College Council meeting.

9.6 Meetings. The Executive Committee of the Faculty shall meet at the call of the Chair, or of the President, or of the Dean of Faculty, but not less than once a month nor less than eight meetings during the academic year. The Chair shall prepare the agenda in consultation with the Dean of Faculty.

9.7 Quorum. A quorum shall consist of no fewer than four of the voting members of the Executive Committee of the Faculty.

9.8 Minutes. The Chair of the Executive Committee of the Faculty shall direct the manner in which minutes are to be kept. Copies of the minutes shall be made available to the President and to the members of the Pitzer College community as quickly as possible.

9.9 Confidentiality. Members of the Executive Committee of the Faculty shall maintain confidentiality and the right to privacy in personnel matters under its purview (e.g., grievances, special reviews, appeals, etc.) The discussion of procedural matters and the reporting of alleged procedural violations are not subject to confidentiality requirements.

9.10 Intercollegiate Faculty Council. The Intercollegiate Faculty Council is composed of the Executive Committee chairs or comparable faculty representatives from each institution. The function of the Intercollegiate Faculty Council is to:

•    facilitate communication on relevant issues among the faculties of the Claremont Colleges;
•    improve faculty coordination of and provide faculty input on central programs and services, shared academic resources, and shared facilities;
•    facilitate communication among the faculties and administrations of the Claremont Colleges, including the Claremont University Consortium;
•    determine agenda items for Council meetings;
•    report to the faculties of the Claremont Colleges through the minutes of Faculty Executive or Administrative Committees and/or through faculty meeting reports.
•    At the beginning of every fall semester, the IFC will meet to elect a chair and set its preliminary agenda. That meeting will be called by the IFC convener, who will be named by the IFC members at the end of the previous spring semester.

10. ADVISORY BOARD FOR LIBRARY PLANNING
The Advisory Board for Library Planning enables the communication of faculty and student counsel with the Libraries of the Claremont Colleges. The functions of the Advisory Board for Library Planning are to:

•    Advise the Libraries about faculty and student needs in the library holdings, resources, services,      and facilities;
•    Work to strengthen the relationships between faculty members and librarians and to encourage innovative      curricular and research uses of the Libraries;
•    Consult with the Libraries about budget, expenditures, and acquisitions;
•    Make recommendations regarding the holdings of the Libraries and ensure that these recommendations are conveyed to the subject-area specialists;
•    Consult with Libraries about assessment programs;
•    Participate in long-range library planning;
•    Facilitate communication and cooperation between the Libraries and the faculty members;
•    Report back to the Faculty Executive or Administrative Committees at each of the Claremont Colleges so that the Board’s discussions are represented in the            minutes of said Committees.

Members are appointed by the Intercollegiate Faculty Council working in cooperation with the Faculty Executive or Administrative Committees from each of the Claremont Colleges. Membership will consist of four faculty members, two students, and a Dean of Faculty, appointed so that all Colleges are represented by one member, with attention to covering the four disciplinary areas (social science, humanities, art, and science), and so that there is a regular rotation of representatives. The Board will also include two librarians. A library Director will serve as an ex-officio member of the Board, and meetings will be open to all faculty, staff and students. The regular rotation of members will be determined by a formally maintained by the Intercollegiate Faculty Council. Finally, the Board’s effectiveness will be evaluated in 2013-14 by the Intercollegiate Faculty Council, which will report its evaluation to the various faculty executive or administrative committees at the Claremont Colleges. Those committees will need to reaffirm the Board if it is to remain a standing committee of the Colleges.

11. CAMPUS AESTHETICS COMMITTEE
The Public Art Policy, formerly known as the “Outdoor” Art Policy, as seen in the Student Handbook, approved by College Council on April 11, 1996, calls for the establishment of an ad hoc Campus Aesthetics Committee to oversee the implementation of the Public Art Policy. In the fall of 2003, it was established by College Council that this committee must be a standing committee, publicly meeting a minimum of twice a month.

11.1 Composition

a. One appointed faculty
b. Four appointed students
c. Three appointed staff members

For this body to approve or remove pieces of art in any form, at least two students, one faculty and one staff member must be present to establish quorum. If a tie vote occurs, a motion is defeated.
A faculty or staff member may serve as chair of the Committee.

11.2 This Committee is to oversee the implementation of the Outdoor Art Policy, as it is written in the Student Handbook.

11.3 Functions

a. Will receive for review and possible approval unsolicited proposals for paintings, murals, sculptures, or installations from students, faculty, staff, alumni and other persons or groups that are in any way affiliated with the campus.
b. The committee will entertain proposals for one or more artworks submitted by artists outside of the Claremont Consortium each academic year.  The committee may plan campus-wide events which would include the creation and installation of this artwork.  These works may be displayed for a short time and removed, or may become more durable features of the Pitzer landscape. The committee, in consultation with the artists and the Director/Curator of Pitzer Art Galleries, would indicate the expected duration of the installation based upon established guidelines.
c. The Committee will establish and publish procedures on Pitzer’s website on the Public Art Policy for receiving and reviewing unsolicited proposals for campus art and procedures for soliciting campus art, and will inform applicants of campus resources such as the Campus Life Committee, Art Collective, Research and Awards Committee, Student Senate, etcetera, as appropriate.
d. The Committee will also establish procedures for determining the duration of the installation of Public art, with due regard to issues of Pitzer’s Permanent Collection works, ownership, maintenance, and storage, and others which may arise.
e. The jurisdiction and responsibility of the Campus Aesthetics Committee will be for all artworks described in the Public Art Policy. This responsibility includes, but is not limited to, the storage, maintenance and documenting of these pieces.

12. SUSTAINABILITY COMMITTEE

In 2014, the Pitzer Board of Trustees’ Climate Change Working Group and President Trombley created the Committee on Sustainability.  The Committee’s charge established the purpose and functions of the Committee, and called for a review within 3 - 5 years to determine whether it should become a standing committee of the College.  In the Committee’s last meeting (April 26, 2018), President Oliver agreed with the members’ recommendation that the Committee become a standing committee of the College.  Approved at College Council 3-14-19.

Moving forward, the Committee on Sustainability is charged with working in conjunction with relevant campus stakeholders to advocate for initiatives and policies that promote reduced resource consumption and environmental sustainability at Pitzer College and the Claremont Colleges. The Committee will also hear proposals for projects from students, faculty, and staff, and will be responsible for communicating with sustainability staff and stakeholders across the Claremont Colleges. 

The Committee will be made up of students, staff, and faculty. Students will be appointed by Student Senate, staff by Staff Council, and faculty by Faculty Executive Committee.  Committee members will be responsible for reporting back to their respective governance bodies and departments.

12.2 Committee membership will be as follows:

Composition

Director of the Robert Redford Conservancy for Southern California Sustainability

Sustainability Manager

Two appointed student members

Two appointed faculty members (Director may fill 1 position)

Two appointed staff members (Sustainability Manager may fill 1 position)

Representative of IT

AVP of Facilities

 

The following actions are recommended to provide a holistic approach to climate action at the staff, faculty, and student level. These actions will be pursued through their appropriate channels (Faculty Executive Committee, faculty meetings; Student Senate, student meetings, etc.).

 

12.2 Functions

a.  The Committee will elect a faculty or staff chairperson, who will bear particular responsibility for getting the business of the committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other standing committees, taskforces, and with the administration, and for reporting to College Council.

b. The Committee will explicitly seek to promote and support reduced resource consumption and campus sustainability.

c. The Committee will contribute to discussions and decisions about space development, the allocation and utilization of energy resources, and other activities and policies that have substantial environmental and sustainability impacts.

d. The Committee will solicit proposals from all segments of the Pitzer Community and, where appropriate, use its own considered judgment and initiative in promoting projects and policies that foster development of reduced resource consumption and environmental sustainability at Pitzer campus.

e. The Committee will support the work of the Robert Redford Conservancy and the Office of Sustainability.

 

G. DUTIES OF SELECTED AD HOC COMMITTEES
1.      COLLEGE JUDICIAL COUNCIL

See By-Laws, Faculty Handbook, Section II, Article 7. (For College Judicial Code, see Appendix to this Handbook)
2.      RESEARCH AND AWARDS –FACULTY AND STUDENT

2.1    Ad-hoc Responsibilities
Where appropriate, the Dean of Faculty, in consultation with the Faculty Executive Committee, will select ad-hoc committees to:

a. Select nominees for faculty awards such as the Summer Social Sciences and Humanities Grant, and
b. Select nominees for student awards such as the Truman, Fulbright, Katie Lawson, Kallick, Watson, etc.

2.2  Faculty Policy Guidelines

a. The Dean of Faculty is charged with the responsibility of administering the funds budgeted each year for1) faculty research, development, publication and professional activity and travel and 2) student research.
b. The Dean of Faculty shall adopt, publish, and annually update guidelines which shall govern grant applications and awards. Funds may not be redistributed among the separately budgeted categories without College Council approval. Nor shall these funds be used to pay the salaries of grantees.

Eligibility
Travel to Professional Meetings. Full-time tenure-tenure track Pitzer and Keck Science faculty on Pitzer rotation [including those on sabbatical leave and unpaid professional leave] are eligible for funds. Current Visiting Pitzer and Keck Science faculty on Pitzer rotation on year-to-year contracts and multiple-year part-time contracts who have taught 2/5 or more per year during consecutive years shall be eligible for funds during the year following the accumulation of a full year’s equivalent of teaching time [5 courses]. The emerita/us faculty are eligible for travel funds, provided that such awards do not come at the expense of active faculty members in the award year.
Faculty Research, Development, Publication, and Professional Activity. Full-time tenure- tenure track Pitzer faculty [including those on sabbatical leave and unpaid professional leave] are eligible to apply for funding. Visiting Pitzer faculty on year-to-year contracts and multiple-year part-time contracts who have taught 2/5 or more per year during consecutive years shall be eligible for funds during the year following accumulation of a full year’s equivalent of teaching time [5 courses]. The emerita/us faculty, who are not otherwise receiving funding for research from the College, are eligible for research funds, provided that such awards do not come at the expense of active faculty members in the awarding year.
c. From time to time, the Dean of Faculty may use funds in the accumulated reserve (faculty travel, research, publication) to create one or more additional fellowships which shall be competitively awarded by the Dean of Faculty in accordance with guidelines announced at that time.

2.3       Guidelines

a. Faculty travel
to professional meetings. Faculty allowances are allocated by the Dean of Faculty’s Office and routinely processed within policy guidelines by an Assistant in the Dean’s Office. Keck Science Faculty on Pitzer rotation are eligible, provided they meet the criteria under Eligibility in 2.2 above. Faculty may apply at any time during the academic year for funds to assist with travel made during the fiscal year which runs from July 1 to June 30 and may not be carried over from one fiscal year to the next. Funding may include one or more trips. Requests for reimbursement for travel to professional meetings must be accompanied by a Travel Form obtained by going to the Faculty A-Z link on the web page at http://www.pitzer.edu/offices/dean_of_faculty/az/index.asp and clicking on Forms.

i.     Per diem expenses cannot be reimbursed without original receipts.
ii.    Other expenses. Transportation [coach class airfare purchased two weeks in advance of travel or mileage not to exceed cost of round trip airfare], accommodation expenses and conference registration fees are covered. Original receipts [or e-receipts] are needed in order to be reimbursed.
iii.   Limits. Each faculty member has a yearly allowance for travel to professional meetings of $2000, which can be used for any combination of domestic or international travel to conferences, not to exceed the maximum of $2000. Emeritus faculty receive a yearly allowance of $750 for conference travel if funding is available.
iv.   Reimbursement Guidelines. Requests for reimbursement must be accompanied by a completed travel form along with original receipts and submitted to the Director of Academic Administration, Fletcher 212. Travel forms can be found on the Pitzer webpage in the A-Z Directory under Forms: http://www.pitzer.edu/offices/dean_of_faculty/az/index.asp.

b. Faculty research, development, publication, and professional activity
i. The Dean of Faculty will consider proposals for the funding of research.  Under this heading are included the following:

a) research or other creative activity intended to culminate in (for example) papers presented, articles or books published, or art exhibited;
b) research for purposes of curriculum development (e.g., the development of new courses or the enrichment of existing ones);
c) research, study, or training designed to enlarge significantly a faculty members area of professional competencies (e.g., through workshops,institutes, formal coursework, professional internships, etc.);
d) publication (See b, x); and e) professional activity (See b, xi). e) Professional activity (See b, xi). Within the limits of the Research and Awards budget, the Dean of Faculty will fund project costs up to a maximum that is equal to approximately 5% of funds available during the year.

ii.  Deadlines, etc. There will normally be two grant review periods  per year– in September and February; exact deadlines will be announced each year. Faculty can apply for funds for periods of time such as a semester, an academic year, a summer, or a combination thereof. The Dean of Faculty usually commits about 75% of its budgeted Research and Awards funds in the fall and 25% in the spring. If funds remain after the February grants have been made, a third round will be announced, at which time both new applications and supplemental grants will be considered. Applications are available from the Dean of Faculty’s Office, Fletcher 208.
iii. Report. No applicant will be funded who has previously received a research grant from the Dean of Faculty and has not filed a report on the work for which the immediately previous grant was received. Applications should be accompanied by a copy of such report.
iv.  Priority. If the total amount requested exceeds the amount available, the Dean of Faculty will disburse funds non-competitively.
v. Outside funding. Faculty seeking additional funds for a continuing project that has been funded in a previous year by the Dean of Faculty will be expected to show evidence of having sought outside support for the project or to show why outside support is not feasible. Faculty seeking advice or technical assistance concerning outside financial support should consult the Dean of Faculty.
vi. Travel expenses. Room, board and transportation expenses incurred during travel for research purposes may be reimbursed.
vii. Research assistants. Since the Dean of Faculty’s funds are limited, and since there are numerous Pitzer students whose financial package contains a “work-study” component funded jointly by the Federal government and the College, it is recommended that faculty needing research assistants (or other student workers) will be expected to seek them first from the work-study pool before asking the Dean of Faculty to fund them. Faculty should also look into the possibility of employing a student on work-study from another College (if no qualified Pitzer student is available), applying to the Dean of Faculty for the 20% of salary not funded by the Federal Government. Salaries paid to research assistants should normally be the equivalent to the going rate of student employment.
viii.  Termination. Any portion of a faculty research grant not spent and reimbursed by the end of the third full semester following the date of award shall automatically revert to the general research budget of the Dean of Faculty.
ix. Equipment. Equipment, such as computer equipment, purchased with research funds will be the property of Pitzer College.
x. Faculty publication.
Purpose. Normally grants up to one-third of the maximum award available for research and course development (3,b,i) are available to help defray some of the expenses connected with the publication of books and articles. Application deadlines are the same as for research grants. In order to help distinguish “publication” from “research,” it may be helpful to think of “publication” as comprising those tasks necessary to bring out a book or article after creative and scholarly work has concluded.
Grants will not be made for dissertations, other advanced degree expenses, or any other costs connected with credentials for faculty.
Typing Expenses : Final manuscripts will have priority over submission manuscripts; book manuscripts over article manuscripts; technical typing over ordinary typing. Faculty should normally arrange for papers and articles to be typed by the Faculty Assistant.
Publication subsidies (books). Publication subsidies in the sense of subventions to book publishers will be considered only in unusual and compelling circumstances and will have low priority compared with other types of publication expenses.
Offprints. Requests for funds for the purchase of offprints will have low priority.
xi. Research Materials . Books, journal subscriptions, computer software, and databases purchases for research and scholarly activities may be reimbursed.
xii. Membership Dues . Membership dues in professional organizations may be reimbursed.

c. Student Research
i. Purpose. Modest grants ($250) are available to assist Pitzer College students with certain research project costs. One of the goals of the grants is to encourage independent research by students. Research necessary for the satisfactory completion of coursework will not be funded, with the exception of Independent Study projects, senior theses (whether required or optional), and other senior projects. Travel, registration, and maintenance costs for students who are presenting papers at professional meetings are eligible for funding, up to a maximum of $500.
ii. Eligibility. Part-time students and students on external studies are eligible for funds, along with full-time students on campus. Students may not receive funds for work beyond the date of graduation.
iii. Application. There will normally be two grant periods announced each year, one in the early fall, one in the early spring. Applications can be obtained from the Dean of Faculty’s Office, F208, and should be turned in there. No reimbursement for expenses incurred can be made until original receipts are provided. Applications should be for work during the semester, the academic year, and/or the following summer. Grants for this whole period, or any part thereof, may be reviewed at each grant period. If funds remain, the Dean of Faculty may schedule a third round of awards, at which time it will consider new proposals as well as supplemental requests for projects already funded.
iv. Maximum. Normally, applications will be funded only to a maximum set each year by the Dean of Faculty but will not exceed 5% of the available funds for the year.
v. The typing and photocopying of theses and term papers, the binding of  theses, etc., will not be reimbursed. The payment of salaries for students who are principal investigators will not be approved. or will funds normally be approved for book purchases.

H. ADMINISTRATION OF COMMITTEES
The administrative staff person assigned to each committee will be responsible for assisting the committee and the chairperson in particular, in the preparation of the committee’s agenda, objectives, and priorities at the beginning of each academic year as well as the implementation of these objectives. Committee minutes, along with other public correspondence, will be sent to all those who subscribe to the Minutes list via email. The Information Resource Office will solicit subscriptions to this list via a broadcast message at the beginning of each semester.
Committee chairpersons will prepare an annual report on the work of their committees to be submitted to the Dean of Faculty and Chair of the FEC three weeks before the end of the spring semester. These reports shall contain brief summaries of 1) work accomplished; 2) problems in the operation of the committee; 3) operational changes recommended for next year’s committee; and 4) a proposed agenda for next year’s committee.
Review of proposed changes: A review of the revised committee structure should be conducted by the Faculty Executive Committee and submitted to the College Council and the President at least every five years.
Adoption and changes: This document and subsequent changes in the committee structure herein described shall be adopted by a simple majority of the College Council.